Hybrid Senior Administrative Associate

Hybrid Administrative Associate

Pay Rate: $35/hr - $45/hr DOE

Employment Type: Contract (W2)

Duration: 6-months (potential for extension and/or converting to FTE)

Schedule: Monday-Friday

Location: Palo Alto, CA (Hybrid)

Job Code: JPC-12508
Position Overview

Tekberry is seeking a highly qualified Administrative Associate to provide administrative or operational support for our client, a world renowned university. The Administration team in the Department of Radiology is a tight-knit supportive team dedicated to providing high-level support to our world-class faculty.

This role provides administrative and operational support to the department and faculty and is responsible for managing a wide array of administrative tasks. We are looking for a pro-active self-starter with a great attitude who is resilient and resourceful, adapts well to new tasks and changing circumstances, and fits well into a workplace culture shaped by diverse perspectives, unique experiences, and inclusiveness
Responsibilities

• Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
• Maintain approved content on websites.
• May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
• May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

Required Qualifications

• 3 years of experience in an administrative support setting, ideally in a clinical environment
• Associates Degree or higher is preferred
• Advanced proficiency with administrative support software.
• Good communication is a must

As a Tekberry W2 employee, you will have access to health benefits, including medical, dental, and vision coverage, based on eligibility.

Tekberry is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Tekberry is a certified Minority Business Enterprise (MBE) and Disadvantaged Business Enterprise (DBE).

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Salary : $35 - $45