Project Accounting Assistant

Position Description

Purpose

The Project Accounting Assistant I plays a key role in supporting company-wide project accounting objectives. This position is responsible for preparing and submitting contract progress billings, pricing up time & materials billings, processing subcontractor payments, and securing lien releases for submission to project owners.

Focus & Scope

Essential duties and responsibilities, i.e. those which are basic, necessary, and an integral part of the job, are indicated below:

Technical/ Specialty Area

• Initially performs the following tasks with guidance from the Project Accounting Supervisor or Senior Project Accountant.
• Effectively oversee the billing process by initiating billings and coordinating with the Project Management team to ensure timely and accurate submissions to customers in accordance with contract requirements.
• Review contracts for billing requirements, including owner required documents and additional reporting requirements (Insurance/DBE etc.)
• Collect and review lien releases from subcontractors and suppliers, as required
• Communicate billing rejections and required revisions to the Project Management team to ensure timely resubmission and compliance with contract requirements.
• Guide Project Management team on the process for creating Pending Change Orders (PCOs) as requested. Offer support to PM team when necessary for creation of PCO’s.
• Maintain electronic records to verify quantities, prices, payment terms, subcontracts, extra work, and other data required for reconciling invoices with payments.
• Manages a small to medium volume of jobs
• Performs all tasks for 100% of the jobs assigned in a timely manner
• Meets financial, business, and project deadlines
• Maintains complete and accurate documentation to support both internal and external audits.
• Partners with the Credit Department to help reduce turnaround time on receivables and improve cash flow efficiency.
• Builds and maintains positive working relationships with internal and external customers, vendors, and contractors.
• Maintains a favorable impression of the company with external customers through professional and courteous interactions.
• Actively supports the Teichert Family of Companies, F.A.S.T and Project Accounting team goals.
  
  
  

Relationships, Qualifications, And Requirements

Key Relationships

Reports To

• Project Accounting Supervisor
  
  
  

Direct Reports

• None
  
  
  

External Customers

• Owners, developers, private customers, public agencies, state and federal regulatory agencies, subcontractors, suppliers, union contacts, labor compliance agencies
  
  
  

Internal Customers

• Project Accounting, Estimators, Project Managers, Project Engineers, Superintendents, Foremen, Area Managers, Administrative Staff, Financial Accounting Services Team, Teichert Family of Companies
  
  
  

Education

Job Qualifications & Requirements

• Bachelor’s degree in Business, Finance, Accounting (or related field) or equivalent combination of technical training and related experience
  
  
  

Experience & Industry Expertise:

• 1-3 years’ experience in construction accounting, or equivalent combination of technical training and related experience
  
  
  

Specific Job Requirements

• Successful completion of pre-employment drug, alcohol, and background investigation
• Valid Driver’s License
• Current on all company required safety and regulatory training
• Ability to preserve confidential and proprietary information and successfully avoid conflicts-of-interest
• An understanding of the construction industry, particularly in infrastructure/heavy construction
• General financial analysis skills
• Ability to use logic and sound reasoning to solve difficult problems
• Aptitude to perform total cost analysis
• Demonstrates strong prioritization and time management skills.
• Driven to meeting or exceeding business and financial milestones
• Excellent judgment and decision-making
• Strong communication skills: verbal, written, presentation, facilitation and listening
• Demonstrates the ability to collaborate effectively and foster engagement among team members.
• Strong focus on customer satisfaction
• Ability to interpret, summarize and communicate complex reports, analysis and information to others in a way that is easily understood
• Knowledge of Microsoft Office Suite and construction accounting software (Trimble Vista preferred)
• Occasional overnight travel
  
  
  

Key Competencies

• Relationship Management
• Business Acumen
• Communications
• Organization and Management
• People Development
• Technology: Microsoft Office, Accounting and Finance Software, Project Management Software
• Technical competence in business and/or finance
  
  
  

Equipment Used, Physical Demands and Work Environment

Equipment Used

• Personal computer, telephone, company vehicle, personal protective equipment (i.e. safety glasses, hearing protection)
  
  
  

Physical Demands & Work Environment

The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical: Sitting for long periods of time working at the computer or driving to job sites. Job site visits require walking on uneven ground, climbing, bending, stooping, crawling in confined or enclosed spaces. Some lifting of materials and equipment up to 50 lbs. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. May work long hours during peak seasons.
• Work Environment: Exposed to the conditions of job sites which can include loud noise, dust, fumes, and extreme weather conditions prevalent at the time. May work various shifts or hours, including early mornings, dusk or evenings. Typical office environment with adequate temperatures and lighting, low levels of noise.
  
  
  

Hourly Base Salary Range

$21.23 - $29.73

The range displayed reflects the range the company reasonable expects to pay for the position. The actual base salary is subject to variation due to the role, level, geographic location, relevant education, training, or experience, among other factors.

Employer Disclosure Statement

The above statements and job description is intended to describe the nature and level of work being performed within this job. They are not intended to be an exhaustive list of all responsibilities, duties, and tasks. Other similar or additional duties are performed as assigned.

Equal Opportunity Employer

Teichert and its subsidiaries pride themselves on being an Equal Opportunity Employer. Individuals seeking employment at our company are considered without regards to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws.

Applicants with disabilities may be entitled to reasonable accommodation. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the company. If you are an applicant with a disability, please inform Robert Maxey (RMaxey@teichert.com) if you need assistance completing any forms or to otherwise participate in the application process.

Notice to Staffing Agencies

Teichert, Inc. and its subsidiaries ("Teichert") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Teichert, including unsolicited resumes sent to a Teichert mailing address, fax machine or email address, directly to Teichert employees, or to Teichert’s resume database will be considered Teichert property. Teichert will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Teichert will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Teichert’s recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Teichert will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Teichert’s Human Resources Representative or his/ her designee. No other Teichert employee is authorized to bind Teichert to any agreement regarding the placement of candidates by Agencies.

Street Address

3500 American River Drive

City

Sacramento

State/Province

California

Zip Code

95864

Job Title

Project Accounting Assistant