Bookkeeper & Office Coordinator

Tee It Up for the Troops

Job Title: Bookkeeper & Office Coordinator

Type: Full-time, Exempt – Administrative

Start Date Preferred: September 2026

Military Veteran Status: Preferred

Location: Burnsville, MN (Hybrid)

Compensation: $44-46k, plus up to 20% annual salary in bonus

About Us

Tee It Up for the Troops is a nonprofit organization dedicated to supporting veterans and their families through critical services and programs. Fundraising efforts come from high-impact, mission-driven events held across the country—most notably golf tournaments, along with dinners, receptions, sporting events, and community fundraisers. Our events bring together corporate partners, donors, volunteers, and veterans in meaningful ways that directly support our mission. Tee It Up for the Troops has reunited over 400 veterans through our REUNION outreach program and donated over $20,000,000 since 2005 to partnering veterans support organizations that direct financial support towards identified critical areas of need.

Position Summary

Tee It Up for the Troops is seeking a highly organized, detail-oriented Bookkeeper & Office Coordinator to support the organization's financial operations and administrative functions. This position is responsible for maintaining accurate financial records through QuickBooks, managing routine bookkeeping activities, and coordinating various office and administrative processes that support our staff, fundraising events, donors, and veteran-serving mission.

The ideal candidate is proactive, dependable, and comfortable balancing accounting responsibilities with administrative support in a collaborative nonprofit environment. The organization is growing – role could be modified over time to accommodate interests and areas of strength.

Essential Duties and Responsibilities

Bookkeeping & Accounting – 80%

• Maintain accurate financial records in QuickBooks
• Process accounts payable, including vendor invoices and payments
• Generate invoices and monitor accounts receivable
• Reconcile bank accounts, credit cards, and other financial accounts
• Record deposits, donations, sponsorships, and event-related revenue
• Prepare journal entries and supporting schedules
• Monitor prepaid expenses, fixed assets, and other balance sheet accounts
• Track restricted funds and designated program expenses
• Assist with monthly and year-end financial close processes
• Prepare financial reports for management and board meetings
• Support annual audits and preparation of financial information for external accountants
• Maintain organized digital financial records and supporting documentation
• Maintain documentation required for nonprofit compliance
• Identify opportunities to improve accounting and financial processes

Event & Fundraising Financial Support – 10%

• Record and reconcile fundraising event revenue and expenses
• Track sponsorships, registrations, donations, and event-related expenditures
• Support accurate tracking of donor contributions and event-related expenditures
• Coordinate collection and organization of financial documentation related to events, including state registrations and tax-exempt status
• Compose and send thank you letters

Payroll & Contractor Support – 5%

• Record payroll journal entries and related liabilities
• Track contractor payments for annual 1099 reporting
• Maintain payroll-related records and documentation

Office Coordination & Administrative Support – 5%

• Serve as the primary point of contact for general office administration
• Assist with mail processing, document distribution and shipping event supplies
• Assist with data entry and maintenance of donor, sponsor, event, and volunteer records

Qualifications

Required

• Associate degree in Accounting, Business Administration, or related field, or equivalent professional experience
• Minimum 3 years of bookkeeping, accounting, or office administration experience
• Proficiency in QuickBooks Online or QuickBooks Desktop
• Experience with Microsoft Office, including Excel, Word, and Outlook
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• High level of professionalism and discretion when handling confidential information

Preferred

• Experience working in a nonprofit organization
• Familiarity with donor management or CRM systems
• Experience supporting fundraising events or membership-based organizations
• Knowledge of nonprofit accounting principles and restricted fund tracking
• Experience supporting audits and annual financial reviews

Desired Characteristics

• Exceptionally organized and detail oriented
• Self-motivated and able to work independently
• Comfortable managing both financial and administrative responsibilities
• Service-oriented with a positive, team-focused attitude
• Flexible and willing to assist wherever needed
• Passionate about supporting veterans and military families

Work Environment and Benefits

• Standard office setting with frequent phone communication
• Hybrid schedule, 2-4 days/week in office (Burnsville, MN)
• Important note: No medical insurance at this time
• 3% SIMPLE IRA match
• Annual reviews inclusive of cost-of-living and merit-based salary considerations
• PTO, paid holidays and sick time
• Cell phone stipend
• Tee It Up for the Troops apparel
• Flexibility to work non-standard hours, if needed (particularly high event season)

How to Apply

Please submit your resume and a cover letter to hire@teeitupforthetroops.org. Explain any connection you have to the military and/or golf and what makes you a great fit for the organization/role.