What are the responsibilities and job description for the Office & Administrative Coordinator position at Tecta America?
Description
Office & Administrative Coordinator
Reports to: Office Manager | Status: Non-Exempt
Join Tecta America Dakotas – We're Hiring in Fargo!
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At Tecta America Dakotas, our mission is to deliver top-quality service and products to our customers—and to be an employer of choice in every community we serve. The commercial roofing industry is booming, and we’re looking for motivated individuals to join our team.
We’re seeking a detail-oriented, organized, and proactive Office & Administrative Coordinator to keep our office running smoothly and provide support across multiple departments. This role is key to creating a professional, welcoming environment while handling a variety of administrative, HR, and departmental tasks.
What You’ll Do:
Front Desk & Office Management
- Be the first point of contact for visitors and callers, ensuring a professional and welcoming experience
- Answer and route multi-line phone calls, take accurate messages, and respond promptly to inquiries
- Manage incoming and outgoing mail, deliveries, and courier services
- Maintain office supply inventory, reorder as needed and keep all work areas stocked and organized
- Oversee the cleanliness and organization of common spaces, including reception, and meeting rooms
Administrative Support
- Prepare and format reports, correspondence, and internal communications
- Create and distribute a monthly company newsletter featuring announcements, employee updates, and events
- Assist with scheduling and coordinating internal and external meetings, including preparing agendas and materials
- Arrange travel accommodations for staff
- Support multiple departments (Service, Sales, HR, Accounting) with documentation, purchase orders, billing, and project-related paperwork
HR Assistance
- Assist with new hire onboarding, including orientations and completion of required paperwork
- Enter applicant data into the HRIS system and assist with phone screens and interview scheduling
- Support compliance and documentation for programs such as H2B visas
- Help plan and execute employee engagement activities, team-building events, and recognition programs
Special Projects
- Coordinate company-wide events and celebrations
- Manage the employee clothing program, including ordering and distribution
- Assist with marketing tasks
- Assist with projects and initiatives that enhance office efficiency and employee experience
What We’re Looking For:
- 3–5 years of administrative or office coordination experience
- Strong organizational and multitasking skills with attention to detail
- Proficiency in Microsoft Office Suite
- Excellent communication skills and ability to handle confidential information professionally
- A self-starter who thrives in a fast-paced, team-oriented environment
Why Join Us?
You’ll play a vital role in supporting our team and ensuring smooth day-to-day operations. We offer a collaborative work environment, opportunities to learn across multiple departments, the chance to make a real impact and grow professionally.
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts or working conditions. Tecta America reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of the business. Tecta America is an Equal Opportunity Employer.