What are the responsibilities and job description for the Accounts Payable Specialist position at Tecta America Corp.?
Description
Non-Exempt
Reports to: Operating Unit President
Salary: $28.00 per hour (dependent upon experience)
Position Summary:
The Accounts Payable Specialist will handle invoices, reconcile quantities received, process check runs, follow-up on supplier issues, and participate in the month-end close process. The individual should possess strong communication. organization skills, great attention to detail, the ability to learn quickly and handle inconsistencies. Additionally, this position will cross train with other departments as deemed necessary.
Job Functions:
- Coordinate the collection of all purchase card transaction documentation from field personnel.
- Review receipts to ensure field compliance with purchase card policies.
- Reconcile purchases between work order system and credit card purchase system and investigate the cause of the discrepancies.
- Assign general ledger codes to invoices and allocate to the appropriate division.
- Validate transactions have been entered into work order system.
- Perform job responsibilities in compliance with established policies, procedures and controls.
- Work with business leadership to obtain time approval for hours worked by field personnel.
- File and store statements and receipts in compliance with the auditing process.
- Will cross train in other departments as deemed necessary (Accounts Receivable & Payroll)
- Must have flexibility to handle fluctuations in workload as assigned
Knowledge, Skills & Experience (Essential):
- Minimum of 2 years current data entry experience, preferably in financial or construction services.
- Experience with an integrated computer system
- Must have basic understanding of accounting, including accounts payable, receivable and general ledger.
- Excellent oral and written communication skills.
- Proficient with Microsoft Office Suite Products
Knowledge, Skills & Experience (Desirable):
- Associates Degree preferred but not required.
Occupational Health and Safety:
- Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
- Active participation in activities associated with the management of workplace health and safety
- Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace
Working Conditions:
Physical surroundings: Office environment with typical office machines and exposure to noise and temperature.
Physical Effort: Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to exceed 25 pounds
Travel: Local and occasional of state, dependent upon corporate training schedule
Hours: Overtime possible, depending on workload
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts or working conditions. Tecta America reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of the business. Tecta America is an Equal Opportunity Employer. |