What are the responsibilities and job description for the Administrative Assistant position at TechStar Group?
Position: Administrative Assistant/Secretary
Location: Georgetown, KY
Duration: 12 Months Contract
Description:
Handle administrative tasks including mail, catering for meetings, conference room scheduling as requested, and maintenance and ordering of office supplies
Coordinate meeting availability and occasionally facilitate content with other executive administrators and chiefs of staff.
Coordinate travel for executive members, including occasional complex group travel through client travel systems or externally as needed
Plan and coordinate complex meetings in-person and virtually as requested by the PACCC mgmt. team
Create and track procurement requisitions using information from the engineering teams on project work or operational activities.
Support expense reporting, P-card reporting, and invoice processing in a timely manner per client standards, ensuring correctness at each phase
Track business expenses and draft standard reporting and support corrections on invoicing and forecasting.
Distribute electronic announcements, information, reports, or other documentation on behalf of the mgmt. team
Coordinate administrative internal change impacts, example: seating arrangements
Perform administrative onboarding tasks, example: computer/device ordering, desk preparation for new members
Coordinate special activities, example: recognition and morale events like birthdays, yearly kick-offs, etc.
What you will bring:
2 Year associate’s degree in business or technical field [examples: accounting and finance, business, math, etc.], completion of a trade school, or 3 Years relevant administrative experience
Proficient with Microsoft products (Excel, PowerPoint, Word, Outlook, Teams).
Ability & willingness to work up to 5% overtime
Ability & willingness to travel up to 5%, both domestically & internationally.
What you may bring:
Experience using Power BI to gather or create reports
Experience administrating meetings within Microsoft Teams and other virtual meeting platforms
Experience in using SAP/Ariba procurement
Japanese language skills- Good to have, NOT need to have