What are the responsibilities and job description for the Administrative Assistant - Joint Use position at TechServ Engineering & Consulting?
About Us:
TechServ has been providing the highest quality consulting and engineering services to the electric utility industry since 1992. We are a rapidly growing, progressive company dedicated to hiring and developing a highly skilled, diverse, engaged workforce to meet and exceed the client needs.
TechServ offers a competitive benefits package including health, vision and dental benefits, 401K, training and development opportunities, and paid time off.
As an administrative assistant with a focus on permitting, your role involves supporting the permitting process for various projects or activities within an organization or governmental agency. Here are some key responsibilities and tasks you might handle:
Duties & Responsibilities:
- Permit Application Processing:
- Assist in preparing and submitting permit applications.
- Ensure all required documentation and forms are completed accurately.
- Track the progress of applications and follow up as needed.
- Communication and Coordination:
- Serve as a point of contact for inquiries related to permitting processes.
- Coordinate with internal departments or external agencies involved in the permitting process.
- Schedule meetings, inspections, or other activities related to permits.
- Record-Keeping and Documentation:
- Maintain organized records of permits, applications, and related correspondence.
- Update databases or filing systems with current permit information.
- Generate reports or summaries of permit statuses and activities.
- Compliance Monitoring:
- Monitor compliance with permit conditions and deadlines.
- Alert appropriate parties to upcoming expirations or renewals.
- Assist in preparing reports or documentation required for compliance audits.
- Administrative Support:
- Provide general administrative support such as answering phones, responding to emails, and managing calendars.
- Prepare correspondence, memos, or other documents related to permitting activities.
- Assist with budget tracking or financial transactions related to permits.
Qualifications:
- Strong analytical skills to create and interpret reports
- Excellent written and verbal communication skills
- Proficient in utilizing Microsoft Suite Programs, encompassing Teams, PowerPoint, Word, and Excel
- Must be able to type 60 wpm
- Excellent time management skills and the ability to prioritize work.
- Must currently be eligible to work in the United States of America
- High School diploma or GED
Physical Requirements:
- Work is performed in an office environment and requires the ability to operate standard office equipment.
- Prolonged periods sitting at a desk and working on a computer.
- Alternates between sitting, standing, and moving about the office to access office equipment and filing cabinets.
- Must be able to push, pull and/or lift up to 15 pounds at a time.
- Ability to handle stressful situations in a calm and courteous manner at all times
- Requires working under stressful conditions to meet deadlines and company needs
Job Type: Full Time, Non-Exempt
Schedule: Monday-Friday, 8:00-5:00