Staff Accountant

The Staff Accountant supports the company’s day-to-day accounting operations, with primary responsibility for accounts receivable, general ledger, and project accounting, while providing backup support for accounts payable.

This position reports to and collaborates closely with the Controller and serves as a key member of the accounting team. The Staff Accountant provides cross-functional accounting support while maintaining accurate financial records and strong internal controls.

• Manage day-to-day accounts receivable activities, including customer invoicing, cash receipts, and account maintenance.

• Prepare and issue customer deposit, progress, milestone, and final billings in accordance with contract and project requirements.

• Process remote check deposits and provide customers with credit card payment links.

• Apply customer payments and other cash receipts to the appropriate accounts and invoices.

• Monitor accounts receivable aging and proactively follow up on past-due balances.

• Research and resolve customer payment discrepancies.

• Maintain accurate customer account records and supporting documentation.

• Reconcile accounts receivable activity as part of the month-end close process.

• Coordinate with Operations and Project Management to ensure billing requirements, milestones, and supporting documentation are complete and accurate.

• Coordinate customer credit applications, vendor setup requests, and other customer accounting documentation.

• Support the Controller with accounts receivable reporting, cash-collection forecasting, and analysis as needed.

General Accounting

• Prepare journal entries and balance-sheet account reconciliations.

• Assist with monthly and year-end close processes.

• Analyze balance-sheet and income-statement accounts and investigate unusual variances.

• Prepare and maintain work-in-process schedules and support percentage-of-completion revenue recognition.

• Analyze project costs, job profitability, and project financial activity.

• Maintain fixed-asset and prepaid schedules.

• Provide cross-functional support for other accounting functions as needed.

Accounts Payable

• Serve as backup to the Accounts Payable Specialist to ensure continuity of AP operations during absences or periods of increased workload.

• Process and reconcile company credit-card transactions daily, ensuring proper coding, supporting documentation, and job-cost allocation.

• Assist with sales and use tax compliance and the proper tax treatment of purchases.

• Support month-end AP reconciliation and closing activities.

Accounting and Administrative Support

• Coordinate accounting-related project setup and closeout activities.

• Coordinate certificates of insurance, customer and vendor credit applications, and related documentation.

• Maintain organized and complete accounting records and supporting documentation.

• Support the development, documentation, and consistent application of accounting procedures and internal controls.

• Identify opportunities to improve accounting processes and workflow efficiency.

• Safeguard confidential financial and company information.

• Perform other accounting and administrative duties as assigned.

REQUIRED QUALIFICATIONS

• Associate degree in Accounting, Finance, or a related field; bachelor’s degree preferred.

• Three or more years of accounting experience.

• Experience working with ERP systems and the ability to learn new software applications.

• Intermediate to advanced Excel skills, including PivotTables, XLOOKUP, VLOOKUP, SUMIFS, and data analysis.

• Excellent attention to detail and organizational skills.

• Positive attitude and ability to work effectively in a team environment.

• Ability to prioritize responsibilities and work independently.

PREFERRED QUALIFICATIONS

• Experience with Sage 100 Contractor or similar ERP software.

• Manufacturing, construction, or project-accounting experience.

• Experience with month-end close and account reconciliations.

• Hands-on experience with accounts payable, accounts receivable, account reconciliations, and job-costing processes.

WORKING CONDITIONS

The employee’s primary work environment is a professional office setting at TechOps Specialty Vehicles’ headquarters in Stevensville, Maryland. This position requires regular use of computers and standard office equipment and may involve extended periods of sitting and working at a computer.

Because the office is located within a manufacturing facility, the employee may occasionally enter production, warehouse, or shop areas to perform job-related duties. These areas may include increased noise levels, dust, fumes, moving equipment, and varying temperatures. Appropriate personal protective equipment will be provided and must be worn when required.