Junior Contracts Administrator

Technomics is a growing employee-owned, decision analytics company that specializes in cost and economic analysis to facilitate better decisions faster. We are seeking a “difference maker” - to join our team as a Contracts Administrator in our Arlington, Virginia office. The Contracts Administrator will work closely with the Contracts Manager, Contract Program Managers, and CFO to deliver internal and external products in support of a growing organization.

The Contracts Administrator will collaborate with the Contracts team and provide beginning to end contractual support and oversight for multiple project teams. The Contracts Administrator will be expected to analyze and provide solutions to contractual issues, as well as communicate effectively with project managers, technical and financial staff, and subcontractors.

Key Responsibilities

• Set-ups contracts and task orders in Costpoint ensuring accuracy, compliance, and timeliness.
• Administer broad range of contract types to include firm fixed price, cost reimbursement, and time and material contracts.
• Advise and support Project Managers in monitoring contract performance to ensure cost and technical objectives are met and recommend appropriate solutions to resolve issues.
• Maintain current knowledge of relevant contractual procedures and practices.
• Assist in validating monthly Invoices, to include aligning billing to available funding as prioritized by funding type.
• Develop requirements and spend plans to assist in managing the execution and forecasting of contract funding.
• Perform contract closeouts, as assigned.
• Independently review and negotiate non-disclosure and teaming agreements in support of proposal competitions and ongoing contract activities.
• Implement best practices to provide efficient and quality work to Project teams to ensure smooth project and program management.
• Facilitate the onboarding of all new employees to the contract, which includes:
  • facilitation of contract onboarding paperwork
  • coordination of Costpoint additions and IT permissions
  • development of a standard operating procedure for onboarding paperwork (FAQ, instructions for each form, etc.)
  • develop and maintain a list/database of all government or external contractor web-based systems & POCs to gain access (e.g. NSERC, MISIL, NEPS, etc.)
• Maintain the contract personnel roster.
• Schedule and attend leadership/client tag-up meetings and take meeting minutes.
• Record and track action items to closure using MS Planner.
• Collect, compile, and format inputs for monthly status reports.
• Exercise significant use of good judgment within defined procedures to safeguard sensitive information.

Qualifications

• Bachelor’s Degree in business administration or a related business discipline, or the equivalent combination of education, professional training or work experience.
• 2 years of industry experience with Federal Government Contracting, specifically DoD and Civilian Agencies.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook), Power BI, and SharePoint
• Ability to exercise good judgment in safeguarding confidential or sensitive information
• Ability to prioritize and work with minimum supervision and be persistent in follow-through.
• Must be organized, detail oriented and demonstrate strong time management skills and be able to coordinate and prioritize multiple projects with limited supervision in a fast paced environment.
• Must have excellent written and verbal communication skills
• Must be able to manage changing work efforts and shifting priorities.
• Must be able to develop and maintain professional relationships with peers, suppliers and customers, and contribute to a professional work environment by demonstrating integrity, teamwork and a positive attitude.
• Costpoint experience preferred
• Active DoW Secret Clearance or have the ability to obtain one

Technomics is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected status under applicable law, including disability and protected veteran status.