What are the responsibilities and job description for the Technical Services Secretary position at Technology?
TITLE: Technical Services Secretary
QUALIFICATIONS:
- Excellent customer service skills.
- A reasonable degree of proficiency in typing and operation of common office equipment.
REPORTS TO: Director of Technical Services
JOB GOAL: To work efficiently within the organizational structure of
the Technical Services department as a
secretary.
PERFORMANCE RESPONSIBILITIES:
- Prepares correspondence, reports, notices, and recommendations as required.
- Places, receives and routes incoming calls.
- Obtains, gathers, and organizes pertinent data as needed.
- Orders and maintains supplies as needed.
- Welcomes visitors and assists their needs.
- Maintains and monitors department budget. Opens new purchase orders and pays invoices against purchase orders.
- Works with department head to gather quotes and develop new budgets for upcoming year.
- Track software distribution. Ensure software is assigned and recorded appropriately.
- Collect and verify documentation of time worked and time off.
- Schedule and return defective parts through UPS/FedEx.
- Open and distribute incoming mail.
- Barcode and enter new equipment received in the department into the inventory system.
- Record changes of location in the inventory system as equipment is distributed or moved.
- Maintain equipment inventory.
- Other duties as as assigned.
TERMS OF EMPLOYMENT: Twelve months.
EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on Evaluation of Support Personnel.
Approved by: Date:
Reviewed and agreed to by: ü Date:
(Signature)
Putnam City School District I-1, Oklahoma 1 of 1
May, 2016