What are the responsibilities and job description for the Business Operations Specialist position at Technology Security Associates, Inc.?
Business Operations Specialist
Overview:
TSA, Inc. is looking for a Business Operations Specialist to provide administrative and technical support for the day-to-day operations of the business with assigned Program/Project Manager(s).
Roles/Responsibilities:
- Set up, track, and report various projects (includes guidance and roll-up data for weekly, monthly, quarterly, and yearly data calls)
- Assist in the development of forecasts on a monthly and quarterly basis
- Identify and confirm requirements with the Contracts Manager and the Program/Project Manager(s) to include reporting and invoicing obligations and other items that may affect the project's set up
- Set up and maintain assigned projects based on project requirements and in compliance with the Company's set up rules to ensure the proper recognition of revenue.
- Monitor work-at-risk projects and ensure compliance with the Company's work-at-risk and revenue-at-risk policies.
- Monitor the ceiling, funding and expenditures of various contracts, subcontracts and/or projects. Notify the Contracts Manager when any project reaches the threshold for Limitation of Funds or Limitation of Cost notifications.
- Review actual project expenses for accuracy and completeness. Identify and remedy miscodings to ensure the proper recognition of revenue.
- Coordinate with the Program/Project Manager(s) on a monthly or quarterly basis to prepare updated cost estimates to complete (ETC) for revenue recognition. Regularly monitor ETC for reasonableness against plans and actual expense rate.
- Prepare and provide assorted reports for internal and/or external customers
- Provide monthly reconciliation of billed/unbilled vs. revenue activity including researching unexplained reconciling items
- Ensure compliance with company's financial policies and procedures including revenue recognition policies and project set up rules
- Process expense reports through SAP Concur to ensure timely payments for Foreign Liaison Officers
- Audit expense requests and reports for government and corporate policy compliance and per diem allowance
- Act as travel and expense customer service liaison for Foreign Liaison Officers.
Qualifications Required:
- One year of experience in a directly related field (i.e. federal government contracting, project control).
- Experience assisting with meeting planning, scheduling and travel coordination.
- Strong organization skills with a sense of urgency and capable of prioritizing multiple tasks.
- Ability to work collaboratively with cross-functional teams.
- Proven project financial management experience (to include budgeting, reporting and analysis) preferably in a project-based organization.
- Ability to assess, interpret and apply government and industry standards, specifications and handbooks to the unique requirements of tasking.
- Competent with MS Excel (Pivot Tables, Charting, Formulas, functions, etc.).
- Knowledge and understanding of Joint Travel Regulation and travel policy for contractors.
- Experience in travel and expense reimbursement processes and services.
- Ability to obtain/maintain a Secret clearance.
Qualifications Desired:
- Experience with travel platform SAP Concur
- Experience with JAMIS or Deltek Costpoint accounting system
- Posses background working with multiple contract types and applicable FAR and DFAR clauses.
- Pricing experience
- Posses working knowledge of contracts administration.
TSA is committed to pay transparency for our applicants and employees. The salary range for this position is $60,000 - $65,000. Actual compensation will be determined based on several factors permitted by law. JHNA/TSA provides for the welfare of its employees and their dependents through a comprehensive benefits program by offering healthcare benefits, paid leave, retirement plans, insurance programs, and education and training assistance.
JHNA/TSA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.
Salary : $60,000 - $65,000