What are the responsibilities and job description for the IT Procurement Analyst position at Techgene Solutions?
Role: IT Procurement Analyst
Location: Richmond, VA
Key Responsibilities
Procurement & Contract Management
- Analyze requisitions for goods and services—including hardware, software, and IT services—and procure them in accordance with state policies and procedures.
- Manage formal procurement processes, including Invitations for Bid (IFBs) and Requests for Proposal (RFPs), ensuring compliance with all applicable laws and regulations.
- Develop procurement strategies, recommend contract vehicles, and identify alternative sourcing options.
- Develop, manage, and maintain a variety of contractual agreements, including term contracts for professional and non‑professional services.
- Negotiate contract terms, conditions, and language changes in coordination with legal Analyst and legal Counsel.
- Ensure compliance with the Governor’s initiative for DSBSD‑certified Micro/Small Business participation.
Stakeholder & Vendor Engagement
- Serve as liaison between vendors, VITA, and internal business users.
- Provide guidance on procurement methods—including IFBs, RFPs, RFIs, SOWs, cooperative procurements, and sole‑source justifications.
- Offer updates on procurement status and advise stakeholders on product availability, vendor performance, pricing, cooperative contracts, and sourcing alternatives.
- Support end users by answering process‑related questions and assisting with proper procurement procedures.
Technical & Analytical Support
- Evaluate highly technical IT procurements and collaborate with subject matter experts, legal counsel, and external partners.
- Apply state and local procurement laws, regulations, and best practices to all purchasing activities.
- Demonstrate stewardship of Commonwealth resources and adherence to all applicable laws and policies.
Required Qualifications
- Experience managing procurement activities within a state or local government environment.
- Strong understanding of VITA policies, IT procurement processes, and technology‑related contracts (licenses, maintenance agreements, etc.).
- Experience with procurement methods such as IFBs, RFPs, RFIs, SOWs, joint cooperative and sole‑source procurements.
- Excellent written and verbal communication skills, with the ability to analyze complex information and present clear recommendations.
- Strong customer service orientation and ability to work collaboratively in a team environment.
- Certification as Virginia Contracting Associate (VCA) or Virginia Contracting Officer (VCO).
- Working knowledge of Commonwealth Cardinal and eVA procurement systems (preferred).