What are the responsibilities and job description for the Legal Secretary III position at Tech Smart Solutions LLC?
Legal Secretary III
Location: Walnut Creek, CA, 94596
Job Type: Direct Hire (Onsite)
Hours: 40 hrs/week, Monday–Friday, 9:00 AM – 5:00 PM
Salary: $75,000 – $92,000/year
About the Role:
We are seeking an experienced Legal Secretary III to join our client’s Legal Department in Walnut Creek. This role provides high-level administrative and secretarial support for litigation, including trial preparation, document management, and attorney coordination. The ideal candidate will have strong organizational skills, California Civil litigation experience, and the ability to manage complex schedules and documentation.
Key Responsibilities:
- Maintain attorney calendar book and tickler system.
- Schedule meetings, court appearances, and coordinate with clients, experts, and co-counsel.
- Review, re-index, and manage mail in OnBase for attorney action.
- Compose correspondence, memos, and legal documents.
- Maintain organized and confidential electronic legal files.
- Prepare discovery, pre-trial, and trial documents for court filing.
- Support attorney during discovery and litigation proceedings.
- Answer and screen phone calls, transcribe dictation, and type documents (70 wpm).
- Assist and provide backup for other legal secretaries.
- Maintain knowledge of court rules and participate in department/company projects.
Requirements:
- High school diploma or GED.
- 7 years of defense trial/litigation experience, including 3 years recent California Civil litigation experience.
- Trial preparation experience is required.
- Excellent organizational and communication skills.
- Ability to work independently and exercise strong initiative.
- Computer literacy with proficiency in MS Word and case management software.
Skills:
Legal Secretary, Litigation Support, Trial Preparation, Case Management Software, Document Management, California Civil Litigation, Scheduling & Coordination, Administrative Support, MS Word, Typing 70 WPM
Job Type: Full-time
Pay: $75,000.00 - $92,000.00 per year
Work Location: In person
Salary : $75,000 - $92,000