Accounting Clerk/Administrative Assistant

POSITION: Accounting Clerk/Administrative Assistant

SUMMARY: Performs routine clerical and administrative work to include: basic accounting functions, assisting with administrative tasks; answering telephones, receiving the public, providing customer assistance and data processing. Other tasks as assigned by Accounting Manager.

DUTIES AND RESPONSIBILITIES:

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

· Assist with customer and vendor accounts, including new setups and credit applications.

· Address and respond to customer and vendor inquiries.

· Accurately review, code and process vendor invoices, and reconcile invoice discrepancies.

· Generate customer invoices.

· Reconcile vendor statements to ensure all invoices are accounted for and properly posted. Ensure credits arereceived for outstanding vendor credit memos.

· Process vendor bill payments.

· Process reimbursement check requests and expense reports.

· Monitor and respond to accounting team group email account.

· Operate office equipment such as scanners, copiers, and voice mail systems.

· Greet clients warmly and answer phones while maintaining a high level of customer care.

· Regularly adhere to business procedure guidelines and obey all safety procedures.

· Provide back-up and support to all accounting department functions.

· Perform other duties assigned and take part in cross training.

QUALIFICATIONS:

· High School diploma or equivalent. Associates degree a plus.

· General accounting experience a plus.

· General knowledge of Accounting Software Systems – Netsuite/SAP/Oracle a plus.

· Experience with MS Office programs.

· High degree of attention to detail.

· Ability to manage priorities and workflow.

· Excellent verbal and written communication skills.

· Excellent problem-solving and analytical skills.

· Ability to exercise good judgment with proprietary information.

· Ability to deal effectively with a diversity of individuals at all organizational levels.

· Creative, flexible, and innovative team player.

· Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to do the following:

· Work in a standard office environment with others in attendance.

· Lift up to 25 lbs.

· Sit at a desk for up to 8 hours per day.

SCHEDULE:

· 40 hours per week.

· Must be available to work Monday through Friday

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Work Location: In person