Sharepoint Developer / Only W2

3. Scope of Work / DeliverablesSCDPS is looking for a turn-key product that will allow staff from the SCDPS Office of Public Affairs and the SCPDS Office of Information Technology to maintain the design and content of the internal communications hub after completion of the project.3.1 Design & Branding

• Create a visually cohesive design consistent with SCDPS brand identity.
• Develop landing pages for each division and core functional area.
• Ensure static and dynamic homepage tiles allow for hub to be visual centric. Allow for rotating banner images on the home page and quick link “buttons”
• Also would like quick overview of upcoming agency events, whether calendar-based or text-based.
• Ensure all design components are ADA/Section 508 compliant and mobile-responsive.

3.2 Development & Configuration

• Configure SharePoint site collections and subsites (or hub site structure).
• Build out core Employee Resource Hub sections for each division/department that can house their specific information. While we like consistency for most pages, it would be nice to see if there’s any specific functionality available that would be most beneficial for support divisions/departments.
• Here are just a few examples:
• Employee Features (written and video)
• Accomplishments & Awards
• Leadership vision – A space where we can share videos, messages and Microsoft Teams Events (Live Town Halls). Is there a way to have functionality to enable and disable this feature within the page when events are not scheduled? Would like a space where they can submit questions.
• Division or department events (calendar or quick look at upcoming event dates).
• Communications Brand Central – need the ability to provide downloadable assets like logos, email templates, memos, letterhead, etc.
• OHR announcements (PEBA, benefits, EAP, etc.) – This hub is where all things will live regarding OHR notices including information that can swapped out in quick links (how to find tax forms, update W2 information, points of contact of who can help by each section within OHR)).
• OHR - New employee onboarding
• OIT – Would love quick link buttons “how to submit a ticket, reset your password” and an FAQ section. In addition, would like to implement areas where we can promote training for Microsoft products like teams training.
• Implement search functionality so information can be found easily within the portal.
• Allow for specific users to be given admin access of their division/department page to maintain contact information.
• Allow for the ability to schedule posts, updates, events and other resources.
• Allow for the ability to post upcoming agency events or seminars/webinars available.
• Ensure all agency forms can be structured in an organized manner (by division, topic, etc.).
• Ensure staff can like and comment on blogs/features posted to the hub.
• Allow for YouTube videos to embed within the pages.
• Accept upload file types: MP4, MP3, JPG, PNG, PDF, OFT (Outlook Email templates).
• Interested in functionality that allows for polls, feedback or suggestions portal where employees can submit ideas, feedback or concerns to agency leadership.
• Hub should allow for analytics to track site traffic to each page.
• Still determining the name, but would like a simplified site URL instead of default. I.E. sharepoint.com/SCDPS or sharepoint.com/SCDPSpulse, etc.
• Provide key staff members of the Office of Information Technology and the Office of Public Affairs full administrative control of menus, content, editors, themes, and any other design elements.
• Coordinate with Department Of Administration to ensure product meets state guidelines and best practice.

Security, Governance & Compliance

• Configure Azure AD authentication and single sign-on.
• Ensure alignment with SCDPS and State cybersecurity standards.
• Implement data retention policies and audit logging.
• Maintain compliance with accessibility and records retention requirements.

Testing & Quality Assurance

• Conduct functional, usability, and security testing.
• Facilitate user acceptance testing (UAT) with representatives from each division.
• Document and resolve all defects prior to approval.

Training & Documentation

• Provide comprehensive training for site administrators and content contributors.

Deployment & Post-Launch Support

• Deploy the approved Employee Resource Hub to production.
• Migrate approved content and configure permissions.
• Provide post-launch support and issue resolution for the duration of the contract.
• Provide additional support after project is completed for on-demand support and response in the event the backend needs fixing.

4. Project Timeline & Milestones

• Upon awarding of contract to the contractor, the SCDPS Employee Hub is expected to be released to the agency not to exceed 6 months.

SCDPS Responsibilities:

• Office of Information Technology (OIT) Responsibilities:
• Appoint an OIT Project Manager to lead this project.
• Approve deliverables and sign off at each project milestone.
• Manage the SharePoint contractor position
• Lead the security and infrastructure requirements in coordination with DTO.
• Conduct technical testing of SharePoint solution
• Implement change control process composed of Managers and Subject Matter experts to manage changes to the project
• Conduct stakeholder interviews in partnership with the Office of Public Affairs with representatives from each division and administrative office for feedback.
• Evaluate current content repositories (file shares, shared drives, email systems) to identify migration priorities.

Office of Public Affairs Responsibilities:

• Project sponsor of this project
• Develop the project requirements for the SharePoint solution
• Develops and provides access to branding materials and style guidelines
• Conduct functional testing of the SharePoint solution.
• Provide final review and approval before SharePoint changes are moved to production.
• Communicate with stakeholders to align expectations and address concerns.
• Ensures project decisions follow organizational policies and frameworks
• Approves recommendations, major changes, key deliverables, and project closure or termination.

Contractor Responsibilities:

• Develop a site map and information architecture tailored to the Employee Resource Hub concept.
• Collaborate with stakeholders to understand business needs and translate them into technical SharePoint solutions.
• Designs, develops, and customizes SharePoint workflows, sites, pages, and applications to meet project requirements.
• Provides ongoing support, monitoring, troubleshooting, and maintenance to ensure system stability and performance.
• Implements and maintains security settings to protect sensitive data and ensure compliance with State and Federal policies.
• Manage overall project execution, timeline, and communication.
• Creates detailed technical documentation for solutions built, processes implemented, and user guides for training purposes.
• Provides training to end-users or IT teams, ensuring effective use of SharePoint features and system adoption.
• Implement SharePoint solution per the requirements

Job Type: Contract

Pay: $55.00 - $65.00 per hour

Expected hours: 40 per week

Work Location: In person

Salary : $55 - $65