Accounting Associate

GENERAL JOB DESCRIPTION

The Accounting Associate is primarily responsible for managing all aspects of Accounts Payable, ensuring timely and accurate payments, investigating discrepancies, and coordinating with internal and external contacts as needed. In addition, this role participates in cross-training to support coverage of other accounting functions, including Accounts Receivable, and contributes to the overall efficiency of the accounting team.

PRIMARY DUTIES AND RESPONSIBILITIES

• Review invoices for appropriate documentation prior to payment
• Maintain meticulous records of outstanding payables.
• Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors.
• Input all vendor invoices.
• Monitor accounts to ensure payments are up to date.
• Process weekly check runs.
• Filing appropriate paperwork.
• Correspond with vendors to ensure credits are received.
• Other ad hoc projects as necessary.

SECONDARY DUTIES AND RESPONSIBILITIES

• Engage in cross-training across the accounting team to support other roles, including Accounts Receivable.
• Assist in streamlining and improving the accounts payable process

QUALIFICATIONS FOR THE JOB

Education:

• Associate degree in accounting preferred or transactional accounting experience.

Experience:

• Three (3) to five (5) years of work experience.
• Knowledge of general accounting procedures.
• Proficient computer skills working with various office equipment, computers and various programs including databases, Word, Outlook, and Excel.

KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES

• Must be proficient in Microsoft Office Suite, including Excel.
• Strong data entry skills.
• Excellent organizational skills and attention to detail.
• Strong problem-solving skills, thoroughness, and high degree of accuracy.
• Effective communication and customer service skills.
• Extremely efficient, organized, and reliable.
• Ability to maintain confidentiality.
• Capable of handling multiple tasks in a high-pressure environment
• Must be able to work independently and as part of a team in a fast-paced work environment.
• Eager to learn and be challenged.
• Ability to meet deadlines.
• Able to meet the attendance requirements for the job.
• Able to work overtime as needed.
• Must be proficient in processing high volumes of invoices.