What are the responsibilities and job description for the Medical Office Coordinator position at TeamHealth?
Medical Office Coordinator
Perth Amboy, NJ
External Job Description and Responsibilities
Job Description Overview:
The Medical Office Coordinator for Emergency Services is responsible for providing all administrative and secretarial support for the Emergency Department Management Team, specifically the Medical Director, Assistant Medical Director of the Division of Emergency Medicine, and Chief Physician Assistant.
Essential Duties and Responsibilities:
Essential Duties and Responsibilities:
- Provides support for medical staff and hospital committees related to Emergency Department and Division of Emergency Medicine operations.
- Interacts on a regular basis with administrative staff, physicians, physician assistants, nurse practitioners, and department heads. Under general supervision, the incumbent sets routines and establishes work priorities, reporting to the Medical Director responsible for Emergency Services.
- Communication: Maintains communication between Emergency Department personnel, hospital support departments, physicians, and administrative staff to facilitate the operations, development, and growth of emergency services.
- Record Keeping / Scheduling: Coordinates and monitors meeting schedules for the Medical Director, Assistant Medical Director, and Chief PA. Arranges time and location for all meetings related to the Emergency Department and Division of Emergency Medicine.
- Quality Improvement: Maintains departmental and physician Quality Review records, including computer input and permanent recording and trending of all daily, monthly, and annual Q.I. statistics.
- General Assignments/Duties: Provides and prepares requested departmental documents, computerized records, and correspondence for review, retrieval, and use.
Requirements
Qualifications / Experience:
- Advanced computer literacy, including Microsoft Works, with heavy emphasis on Microsoft Excel skills.
- Knowledge of medical terminology, shorthand, and/or the ability to record minutes.
- Strong organizational skills, with the ability to manage multiple tasks.
- Ability to deal effectively with confidential information.
- High school graduate with additional post-secondary training to acquire secretarial skills, or equivalent demonstrated through past work experience. Minimum of two years of experience in a comparable position.
- Capable of meeting physical demands required for operation of computer and unit office equipment; position requires sitting for long periods while operating such equipment.
- Experience using general office equipment, including personal computer, laser printer, transcription machine, facsimile machine, calculator, and fax.
Supervisory Responsibilities:
- Not applicable
Physical / Environmental Demands:
- Job is performed in a well-lighted, modern office setting.
- Occasional lifting and carrying (10 pounds or less).
- Prolonged sitting.
- Prolonged work on a computer/PC.
- Moderate stress.
This position may require manual dexterity and/or frequent use of the computer, telephone, 10-key, calculator, and office machines (copier, scanner, fax), and/or the ability to perform repetitive motions and meet production standards to comply with essential functions. It may also require physical and/or mental stamina to work overtime, additional hours beyond a regular schedule, and/or more than five days per week.
Disclaimer:
Cooperative, positive, courteous, and professional behavior and conduct an essential functions of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers, and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others, as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.
Cooperative, positive, courteous, and professional behavior and conduct an essential functions of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers, and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others, as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.
https://www.teamhealth.com/california-applicant-privacy-notice/
Job Benefits
TeamHealth is proud to be the leading physician practice in the U.S., providing exceptional patient care together. TeamHealth has been recognized as one of the “165 Top Places to Work in Healthcare” for 2026 by Becker's Hospital Review. TeamHealth has also been recognized by Newsweek as one of America’s Greatest Workplaces in Health Care for 2025. We continue to grow across the U.S., from our Clinicians to Corporate Employees. Join Us!
What We Offer:
Career Growth Opportunities
Benefit Eligibility (Medical/Dental/Vision/Life), the first of the month following 30 days of employment
401K (Discretionary matching funds available)
Generous PTO
8 Paid Holidays
Equipment Provided for Remote Roles
What We Offer:
Career Growth Opportunities
Benefit Eligibility (Medical/Dental/Vision/Life), the first of the month following 30 days of employment
401K (Discretionary matching funds available)
Generous PTO
8 Paid Holidays
Equipment Provided for Remote Roles
- Full-time employees are eligible for an excellent comprehensive benefits package to include: 401(k) plan, health, dental, and vision insurance, PTO, LTD, STD, FSA, group term life insurance, and employee assistance program.
Location
On-Site
Working Level
Full-Time