What are the responsibilities and job description for the Administrative Assistant - Major Bank position at Team Recruiter Canada?
Our banking client is looking for an Administrative Assistant – Major BankLength: 6 months contract with the possibility of extension or permanencyLocation: New York, USA – Hybrid (4 days a week onsite)Hours: 9 am – 5pm – Mon-FriLOB: Enterprise Risk and Portfolio ManagementPay rate: $25/hour JOB DESCRIPTION- Manage calendars, schedule meetings, and coordinate travel for executives and team members.- Prepare and review financial documents, reports, and presentations with accuracy and confidentiality.- Handle incoming calls, emails, and client inquiries professionally.- Maintain organized filing systems for sensitive financial and regulatory documents.- Develop and maintain a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.- Assist with expense tracking, invoice processing, and budget monitoring processing invoices for payment in adherence with documented processes and guidelines and vendor agreements.- Support compliance activities by ensuring proper documentation and adherence to company policies.- Coordinate internal and external meetings, including logistics and materials.- Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.- Provide administrative support for audits and regulatory reviews.- Perform other duties as required to support the finance team.MUST HAVE REQUIREMENTS- 2-3 years previous EA or Admin experience- Adaptable, multi-tasker- Proficiency in MS Office applications (PowerPoint, Excel, Word, Outlook, Teams etc.)- Strong organizational and time-management skills.- Excellent written and verbal communication abilities.- Ability to handle confidential financial information with discretion.- Detail-oriented with strong problem-solving skills.NICE TO HAVES- Familiarity with financial systems and compliance processes.- Experience supporting senior leadership in a regulated industry.- Ability to work independently and manage multiple priorities.- Positive and professional demeanor.Education:High SchoolInterviews:- 1st round with HM via MS Teams - 30 minutes- 2nd round with Leader via MS Teams - 30 minutes Please note that this is the most up to date version of job description available at this time – During Client Interview you will receive additional information – variance may apply!Company DescriptionTeamrecruiter.com is a provider of staffing and recruitment services to Fortune 500 and emerging growth companies in USA and Canada. Our consultants and account representatives work internally or externally with our clients assisting them in finding recruitment solutions.
Salary : $25