What are the responsibilities and job description for the Accounting Specialist position at Team Quality Services?
Description
Position Summary: This role is responsible for managing both accounts receivable (AR) and accounts
payable (AP) functions, ensuring timely and accurate processing of customer invoices, payments,
vendor bills, and disbursements. This role also includes basic banking and cash management duties,
helping to maintain financial accuracy and support the company's cash flow operations. While
Accounting Specialists may focus on one area, our team is expected to be cross trained and
well-rounded. Team members in this role should be detail-oriented, organized, and able to work
collaboratively within a fast-paced B2B service environment.
Essential Duties & Responsibilities
Physical Requirements & Working Conditions:
Education, Experience, Qualifications:
by the individual filling this position and is subject to change. This is not to be construed as an
exhaustive list of all responsibilities, duties, and skills required of personnel. All personnel
may be required to perform duties outside of their typical responsibilities from time to time, as
assigned by management. The Company reserves the right to modify, interpret, or apply this job
description as appropriate in its business judgment. This job description itself is not a contract
of employment, implied or otherwise.
Position Summary: This role is responsible for managing both accounts receivable (AR) and accounts
payable (AP) functions, ensuring timely and accurate processing of customer invoices, payments,
vendor bills, and disbursements. This role also includes basic banking and cash management duties,
helping to maintain financial accuracy and support the company's cash flow operations. While
Accounting Specialists may focus on one area, our team is expected to be cross trained and
well-rounded. Team members in this role should be detail-oriented, organized, and able to work
collaboratively within a fast-paced B2B service environment.
Essential Duties & Responsibilities
- Generate and distribute customer invoices in a timely manner.
- Monitor accounts for outstanding balances and actively follow-up on overdue payments.
- Apply customer payments and reconcile AR accounts.
- Investigate and resolve billing discrepancies with customers.
- Work closely with the sales and operations teams to ensure accurate receivables, payables, and financial reporting.
- Prepare AR aging reports and recommend actions for delinquent accounts.
- Process vendor invoices and ensure accurate coding and approval.
- Schedule and process vendor payments (checks, ACH, wire transfers).
- Reconcile AP statements and resolve discrepancies.
- Maintain vendor records and ensure compliance with W-9, 1099, and other reporting requirements.
- Assist with expense report processing and employee reimbursements.
- Routinely perform bank reconciliations.
- Monitor cash balances and report cash flow trends.
- Process and record incoming and outgoing payments.
- Assist with credit card, petty cash, and expense reporting reconciliations.
- Maintain accurate financial records and ensure compliance with company policies.
- Assist in month-end and year-end closing procedures.
- Support internal and external audits by preparing necessary documentation.
- Contribute to process improvements for greater efficiency and accuracy in financial operations.
- Promote proper work ethic and demonstrate the Company's Core Values, policies, procedures and best practices.
- Comply with all customer and service location requirements, including, but not limited to, health/safety training and vaccination status.
- Demonstrate proficiency using technology, including, but not limited to, smart phones, tablets, computers, mobile applications, web-based software, typing, data entry, spreadsheets, and the use of video conferencing systems.
- Demonstrate the ability to use written and verbal communication skills to deal effectively with diverse groups of people, including proficiency in using a telephone/cellphone.
- Demonstrate the ability to maintain a close working relationship with Company team members, customers, service locations, and the general public for the purpose of explanation, interpretation, technical assistance, and non-routine problem-solving.
- Demonstrate excellent problem-solving skills, with the ability to analyze complex issues and implement effective solutions.
- Demonstrate outstanding communication and interpersonal skills, with the ability to build rapport and influence stakeholders at all levels, inside and outside the Company.
- Demonstrate solid project and time management capabilities, including the ability to organize, prioritize, and manage multiple projects and tasks simultaneously.Travel to Company facilities, customer locations, or alternate service locations as assigned. Must be able to drive on behalf of the Company and/or customers if required.
- Occasional participation in events outside of regular hours may be necessary, which may include meetings, training sessions, and team building events.
- Maintains flexibility to work additional hours as needed during busy periods or to meet deadlines.
- Ability to adapt to changing work demands and schedules, including occasional mandatory overtime. Mandatory overtime may be required, with compensation provided in accordance with Company policies and local labor laws.
- Other duties as assigned.
Physical Requirements & Working Conditions:
- Ability to stand and walk for extended periods of time (1/3 or more of the workday), and perform tasks that require bending, stooping, kneeling, or crouching.
- Ability to work with and around others for extended periods of time (2/3 or more of the workday).
- Ability to occasionally lift and carry objects weighing up to 20 pounds repeatedly throughout the day.
- Dexterity of hands and fingers to operate smartphones, keyboards, hand tools, and measurement devices.
- Keen eyesight to read small print/text/figures and to identify quality defects (including in low-light situations).
- Comfortable working in environments with varying temperatures and noise levels.
- Employment for this position is contingent on the individual obtaining and maintaining all Company, customer, and service location requirements (including vaccination status), which may be subject to change at any time.
Education, Experience, Qualifications:
- High school diploma or GED
- Valid driver's license
- 4-year Degree in accounting, finance, or similar field of study-OR- at least 5 years' experience in an accounting or finance role
- Bachelor's degree in finance or accounting
- Bi-lingual proficiency (English, Spanish)
- 5-10 years' experience in an accounting or finance role, in a multi-currency/multi-entity environment
- Experience working with Sage lntacct ERP system
- Strong Excel skills and familiarity with Microsoft Office Suite.
- Experience with banking platforms and payment processing.
by the individual filling this position and is subject to change. This is not to be construed as an
exhaustive list of all responsibilities, duties, and skills required of personnel. All personnel
may be required to perform duties outside of their typical responsibilities from time to time, as
assigned by management. The Company reserves the right to modify, interpret, or apply this job
description as appropriate in its business judgment. This job description itself is not a contract
of employment, implied or otherwise.