Administrative Assistant I

Atlanta Technical College (ATC) is seeking highly qualified applicants for the Full-Time Administrative Assistant I position in the Business & Public Service Technology department, of the Academic and Student Affairs division.  This position is located on Atlanta Technical College’s Main campus, just South of Downtown Atlanta. 

Under general supervision of the Dean of Business & Public Service Technologies, the Full-Time Administrative Assistant I provides administrative, operational, and customer service support. This role is central to ensuring accurate payroll processing, efficient course scheduling, smooth daily operations, and consistent communication with students, faculty, staff, and external partners. The ideal candidate is a quick learner, works effectively with minimal supervision, thrives under tight deadlines, and brings strong technology skills and a solutions-oriented mindset to a fast-paced academic environment.

Job duties include, but may not be limited to, the following:

·         Prepare, verify, and submit bi-weekly payroll for full-time and adjunct faculty, ensuring accuracy.

·         Track faculty load sheets, adjunct contracts, and staff timesheets.

·         Assist with building semester course schedules, room assignments, course modality updates, and faculty teaching loads in Banner

·         Coordinate schedule changes, cancellations, and substitutions; communicate updates to faculty, students, and staff.

·         Develop and maintain organizational systems that improve workflow, documentation, and communication across the division.

·         Create templates, trackers, and digital forms to streamline recurring tasks.

·         Support events, advisory board meetings, and faculty meetings, including scheduling, preparing agendas, taking minutes, and following up on action items.

·         Serve as the first point of contact for students, faculty, and external partners.

·         Handle phone calls, emails, and in-person inquiries in a timely fashion and with professionalism.

·         Maintain and update databases related to student records, course schedules, and faculty information.

·         Ensure data integrity and confidentiality.

·         Assist with special projects and initiatives as directed by program coordinators; and

·         Perform additional duties, as assigned.

Minimum Qualifications:

Must possess and demonstrate a High school diploma or equivalent AND Six (6) months of related work experience.

Note: Experience may substitute for the degree on a year-for-year basis

Preferred Qualifications:

Preference may be given to candidates who, in addition to meeting the minimum qualifications, possess and demonstrate the following:

·         Associate degree or higher in Business Administration, Communication, Office Technology, Organizational Management, or a related field.

·         At least three (3) years of administrative experience.

·         Proficiency in Microsoft Office Suite and database management.

·         Excellent organizational, communication, and time management skills.

·         Ability to handle confidential information with discretion.

·         Strong attention to detail and problem-solving skills.

·         Experience supporting payroll, scheduling, or academic operations.

·         Demonstrated success creating systems, templates, or processes that improve efficiency.

·         Familiarity with Banner, DegreeWorks, or LMS platforms (Blackboard, D2L), or similar systems.

·         Experience working in higher education

PLEASE UPLOAD A RESUME, TRANSCRIPT(S) AND CERTIFICATIONS.

BACKGROUND SCREENINGS ARE CONDUCTED PRIOR TO SCREENING.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail.  All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for the next steps in the selection process.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

Equal Opportunity Employer:

As set forth in its student catalog, Atlanta Technical College does not discriminate on the basis of race, color, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, veteran status, or citizenship status (except in those special circumstances permitted or mandated by law). For further information regarding these laws (Title VI and IX) contact Tracye Paggett, Director of Student Services, Special Needs and Equity, Academic and Student Affairs Division, Atlanta Technical College, Cleveland Dennard Center, Suite C1111, 404.225.4446. Email: tpaggett@atlantatech.edu. To request reasonable accommodations upon enrollment (Section 504/ADA), contact Tracye Paggett, Director of Student Services, Special Needs and Equity, Atlanta Technical College, Academic and Student Affairs Division, Cleveland Dennard Building, Suite C1111, 404.225.4446. Email: tpaggett@atlantatech.edu. Faculty and staff with questions about equity or reasonable accommodation should contact Georgina Dumay, Director, Human Resources, Cleveland Dennard Building, Suite 180A, Atlanta Technical College 1560 Metropolitan Pkwy. SW, Atlanta Georgia 30310. gdumay@atlantatech.edu 

Do not send résumés to any of the email addressed above, they will not be opened or reviewed.

Salary : $43,680