Academic Scheduling Coordinator

NORTH GEORGIA TECHNICAL COLLEGE  

JOB DESCRIPTION 

Job Title:             Academic Scheduling Coordinator

Job Code:           

Revised:               12/3/2025

Page 1-1 

The Academic Scheduling Coordinator is responsible for developing, maintaining, and managing the institution’s academic course schedule. This role ensures that all classes are scheduled efficiently, faculty assignments are accurate, and classroom resources are optimized to support student success and institutional goals.

MAJOR DUTIES:  

·                     Create and maintain semester and annual academic schedules. 

·                     Serves as the primary administrator for the Ad Astra scheduling system.

·                     Works with department chairs and program directors to confirm course offerings, faculty assignments, and instructional modalities.

·                     Assign classrooms and instructional spaces based on course requirements and enrollment projections.

·                     Monitor room utilization and optimize scheduling to maximize efficiency.

·                     Maintain accurate scheduling data and generate reports for enrollment trends, classroom usage, and faculty workload.

·                     Assist with reporting and other compliance-related data submissions.

·                     Serve as the primary point of contact for scheduling inquiries from faculty, staff, and students.

·                     Troubleshoot scheduling issues.

·                     Support the VPAA with special projects and space-use planning.

·                     Participate in campus meetings and working groups related to space utilization and events.

·                     Provide training/support to academic faculty and staff.

·                     Other duties as assigned. 

COMPENTENCIES/SKILLS  

·                     Skill in the operation of computers and job-related software programs 

·                     Excellent communication skills

·                     Skill in interpersonal relations and in dealing with the public 

·                     Strong organizational and time-management skills 

·                     Problem-solving abilities

·                     Attention to detail and ability to manage multiple projects

·                     Customer service focused

Training Requirements:  

·         Employee understands and agrees to complete all required trainings, to include those mandated by the State of Georgia Governor, by stated deadlines, as a condition of employment. 

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 Education and Experience

Minimum- High School Graduate/Equivalent with one year of experience in postsecondary education

Preferred- Technical college graduate and three years of relevant experience in postsecondary education.

Equal opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

North Georgia Technical College is an equal opportunity employer. All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution’s ability to achieve its mission and strategic priorities in support of student success.

The following persons have been designated to manage inquiries regarding the non-discrimination policies: Dr. Fran Chastain, Dean of Student Support and Engagement, Title IX Coordinator, Clegg Center 212, (706) 754-7855, fran.chastain@northgatech.edu and Joanna Velazquez, Student Support and Accessibility Service Coordinator, Clegg Center 214, (706) 754-7828, joanna.velazquez@northgatech.edu at 1500 Hwy 197 N, Clarkesville, GA 30523