What are the responsibilities and job description for the Accounts Payable Specialist position at Team Carolinas Inc?
We are looking to hire an Accounts Payable (AP) Specialist to be responsible for managing a company's financial obligations to vendors and suppliers. Ensure that all invoices and payments are processed accurately and on time while maintaining meticulous financial records.
Key duties and responsibilities
- Invoice processing: Review, verify, and process a high volume of vendor invoices for accuracy and proper authorization. This includes matching invoices with purchase orders and receiving documents.
- Payment processing: Prepare and process various forms of payment, including checks, electronic transfers (ACH), and wire transfers.
- Discrepancy resolution: Research and resolve any discrepancies or issues with invoices, purchase orders, or payments by communicating with internal departments and external vendors.
- Vendor communication and management: Act as a primary point of contact for vendor inquiries, handle requests, and maintain professional relationships.
- Reconciliation and reporting: Reconcile vendor statements and the accounts payable ledger to the general ledger to ensure accuracy.
- Month-end and year-end closing: Assist with month-end and year-end closing tasks, including preparing accruals and providing documentation for audits.
- Compliance: Ensure that all accounts payable processes adhere to company policies, financial regulations, and tax requirements, such as 1099 reporting.
- Record-keeping: Maintain organized and accurate records of all invoices, payments, financial transactions and company calendar.
Qualifications and skills
- Education and experience: Associate's or bachelor's degree in accounting, finance, or a related field. Relevant experience in an accounts payable or bookkeeping role is also expected.
- Attention to detail: This is a crucial skill for ensuring accuracy when processing a large volume of financial data.
- Technical proficiency: The ability to use accounting software (e.g., QuickBooks, Sage 50, SAP), enterprise resource planning (ERP) systems, and spreadsheet programs like Microsoft Excel is essential.
- Organizational skills: Strong organizational and time management skills are needed to manage multiple invoices, vendors, and deadlines effectively.
- Communication: Excellent written and verbal communication skills are necessary for corresponding with vendors and internal teams.
- Problem-solving: The ability to analyze financial data and resolve discrepancies is a key part of the role.
Job Type: Full-time
Pay: $15.00 - $18.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $15 - $18