Office Manager & Student Data Specialist

Office Manager & Student Data Specialist

The Interstate 35 Community School District has an opening for an Office Manager & Student Data Specialist Position. Our secondary team is seeking a dynamic, organized, and dependable team player to serve as an office manager & student data specialist in our secondary building. The ideal candidate will possess strong organizational abilities, excellent communication skills, and a high level of confidentiality to effectively manage daily front-office operations.

Core Qualifications & Skills

• Education:
  • A high school diploma or equivalent
• Technology:
  • Proficiency with computer programs including Microsoft Office, Google Workspace, and student information management systems.
• Clerical Knowledge:
  • Strong knowledge of English grammar and spelling
  • Basic bookkeeping skills
  • Ability to operate standard office equipment effectively.

Essential Personal Qualities:

• Multitasking:
  • Ability to manage frequent phone calls, student needs, visitors and other interruptions while maintaining accuracy and professionalism.
• Interpersonal Skills:
  • Welcoming and approachable demeanor when interacting with students, parents, staff, and community members.
• Discretion:
  • Ability to maintain strict confidentiality and adhere to privacy requirements regarding student files and staff personnel data
• Calm Under Pressure:
  • Ability to respond to unexpected situations, including minor student illness, scheduling changes, and other building needs, with patience, professionalism, and sound judgment.

Duties/Responsibilities:

• Maintain a cooperative attitude and positive public relations with the school district patrons and keep building principal informed of matters affecting the operation of the school.
• Prepare administrative correspondence, notices, bulletins, newsletters, phone messages, maintain filing systems; sort and distribute mail and perform other duties as assigned by the principal.
• Organize and maintain student attendance system
• Process student transfer records, and requesting records for newly enrolled students as appropriate to the assigned grade level.
• Address immediate problems that arise in principal's absence within delegated areas of responsibility.
• Print report cards, handbooks, parent communications and other materials; prepare and collate material for faculty and principal.
• Update enrollment cards, register, and class lists.
• Maintain knowledge of and appropriately interpret and support district and building policies and regulations.
• Maintain knowledge of current office practices, procedures, and forms.
• Provide schedules and necessary information to substitutes for certified and classified staff.
• Serve as the building receptionist and provide professional and courteous assistance to students, parents staff and visitors.
• Assist with student registration at the beginning of each school year.
• Assist the school nurse with ill or injured students when nurse is unavailable.
• Handle transcript requests and student files
• Assist new families in the district with registration
• Process graduation verifications
• Responsible for SRI State Reporting
• Set up, schedule, and maintain the student information system for the district
• Manage the senior scholarship awards

Position Information

This is a 260-day/year around contracted position, with sick leave, vacation, 10 paid holidays, insurance benefits.

If you have any questions regarding this position please contact Mr. Beckel at abeckel@i-35.k12.ia.us or 641-765-4818.

All candidates are encouraged to apply through Teach Iowa. For information regarding the application process, please contact Jennifer Baughman at Interstate 35 Schools at (641) 765-5210 or jbaughman@i-35.k12.ia.us

Interstate 35 Community School District is an AA/EOE