What are the responsibilities and job description for the Executive Secretary I, Teaching & Learning & Specialized Srvcs (487A) [238] position at Teaching and Learning Support and Specialized Services?
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POSITION TITLE: Executive Secretary I, Teaching & Learning Support and Specialized Services |
JOB CODE: 487A |
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DIVISION: Academic |
SALARY SCHEDULE: Executive Secretary |
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DEPARTMENT: Teaching & Learning Support and Specialized Services |
WORK DAYS: 238 |
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REPORTS TO: Assistant Superintendent, Teaching & Learning Support and Specialized Services |
PAY GRADE: NEX1 |
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FLSA: Non-Exempt |
PAY FREQUENCY: Monthly |
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PRIMARY FUNCTION: Performs high level secretarial work; disseminates information to departments in Teaching & Learning Support and Specialized Services. |
REQUIREMENTS:
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1. |
Educational Level: High School Diploma or GED required |
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2. |
Certification/License Required: None |
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3. |
Experience: 3 years responsible secretarial experience |
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4. |
Physical Activities: Routine physical activities that are required to fulfill job responsibilities |
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5. |
Knowledge, Skills, & Abilities: Written and oral communication, typing, word processing |
The Board of Education and the Superintendent may accept alternatives to some of the above requirements.
ESSENTIAL DUTIES:
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1. |
Demonstrates prompt and regular attendance. |
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Handles telephone communication between central office personnel, school personnel, parents and the general public; refers calls to appropriate staff members; answers questions and gives information as needed. |
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3. |
Audits travel reports, reports of absence requests and clerical time sheets for the Division. |
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4. |
Enters maintenance requests and supply orders for copiers. |
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5. |
Files correspondence and other printed matter. |
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6. |
Orders office supplies for Assistant Superintendent. |
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Completes monthly service report. |
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8. |
Maintains ledger of expenditures for supplies, printing and materials. |
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Types correspondence, purchase orders, brochures, policies, job descriptions and evaluations. |
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Disseminates incoming mail. |
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Makes appointments and keeps calendar up to date for Assistant Superintendent. |
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Prepares intent forms, disseminates contracts and prepares summary reports for itinerant personnel. |
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Performs routine clerical tasks including typing correspondence, budget preparation materials, Board agenda items and reports. |
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Receives calls regarding requests for due process hearings, mediation and other dispute resolution processes and sends corresponding documents. |
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Coordinates and schedules participants and meeting sites for mediations. |
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Copies all documents required for due process hearings and transmits to Board attorneys. |
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17. |
Communicates with Georgia Department of Education regarding requests for due process hearings and mediations. |
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18. |
Maintains and updates school Board policies and various other manuals pertaining to Teaching & Learning Support and Specialized Services policies, regulations and laws. |
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19. |
Ensures that monthly bills are paid, i.e. cell phone bill for special education nurses, Assistant Superintendent and directors of special education and psycho-educational programs. |
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Arranges conference registration, lodging and travel for Assistant Superintendent. |
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21. |
Enters job vacancy notices, pulls up applications, sets interview times, completes employee action forms and provides information as needed by Human Resources. |
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22. |
Informs Assistant Superintendent of situations that require special attention. |
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23. |
Assists in other offices of Teaching & Learning Support and Specialized Services as needed. |
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24. |
Performs other duties as assigned by Assistant Superintendent. |