Office Manager

Job Overview
We are seeking a dynamic and highly organized Office Manager to oversee daily office operations and ensure a smooth, efficient workplace environment. This vital role requires a proactive individual who excels in multitasking, maintains exceptional organizational skills, and demonstrates strong communication abilities. The Office Manager will serve as the first point of contact for visitors and staff, manage administrative tasks, and support overall office functionality. If you thrive in a fast-paced setting and are passionate about creating a welcoming and productive office atmosphere, this is the perfect opportunity for you!

Responsibilities

• Greet visitors, manage front desk operations, and handle phone systems with professionalism and courtesy
• Maintain office supplies inventory, place orders, and oversee filing systems to ensure organization and accessibility
• Coordinate calendar management, schedule appointments, and assist with meeting preparations using Microsoft Office and Google Workspace tools
• Manage incoming correspondence, perform data entry, proofread documents, and handle clerical tasks such as photocopying and scanning
• Support bookkeeping activities using QuickBooks software, including invoicing and expense tracking
• Provide excellent customer service by addressing inquiries promptly via phone or email, ensuring positive interactions at all times
• Assist with administrative projects, support personal assistant duties as needed, and uphold high standards of phone etiquette and professionalism

Qualifications

• Proven experience in office management or administrative roles with a strong background in clerical support and customer service
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and computer literacy skills
• Familiarity with QuickBooks software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Strong communication skills; bilingual abilities are a plus for diverse workplace environments
• Experience working as a dental or medical receptionist or in a personal assistant role is advantageous , data entry accuracy, proofreading techniques, filing procedures, and phone etiquette
• Previous office experience involving calendar management, bookkeeping, or medical/dental reception is preferred

Join us to be part of an energetic team dedicated to fostering an organized, welcoming environment where every day presents new opportunities to support our mission. We value proactive professionals who are eager to contribute their skills to enhance our office operations!

Job Type: Full-time

Pay: $18.00 - $28.39 per hour

Benefits:

• 401(k)

Work Location: In person

Salary : $18 - $28