What are the responsibilities and job description for the Administrative Assistant position at tBP/Architecture, Inc.?
tBP/Architecture (www.tbparchitecture.com) is a full-service architectural practice, recognized internationally as a leader in programming, planning, design and management services with a primary focus on Educational Facilities since 1952. Our offices in Newport Beach, Ontario, Walnut Creek and Solana Beach, California, represent a valuable resource of professional knowledge, talents and abilities which are provided to our clients with a personalized level of commitment.
Duties/Responsibilities:
- Front desk reception and serving as the first point of contact for internal staff and external clients via telephone, email, and in person.
- Process daily incoming and outgoing mail and shipments.
- Prepare routine correspondence, contracts, envelopes, labels, and memoranda as requested.
- Manage calendars and coordinate internal and external meetings, conference calls, and video conferencing.
- Organize Lunch and Learns/CEUs and other educational seminars for staff.
- General office management including supply ordering, printer maintenance, coordinating IT support.
- Assist in maintaining a clean and organized office environment, including restocking common areas and tidying up after meetings.
- Assist with AIA contract preparation.
- Support office operations in accordance with company policies and standard operating procedures.
- Assist with other related duties as required.
Qualifications:
- 1 year administrative experience required.
- Excellent writing, communication, and organization skills.
- Experience working in the design or architecture, engineering and construction (AEC) industry is preferred.
- Experience with the following software: Outlook, Word, Excel, Teams, and Adobe Acrobat.
- Experience with Bluebeam and AIA contract document software is a plus.
- AA or Bachelor’s Degree preferred.
Work Authorization:
All individuals hired will be required to verify identity and eligibility to work in the United States. tBP/Architecture is unable to sponsor or take over sponsorship of an employment Visa at this time.