Administrative Assistant

Administrative Assistant – Legal & Compliance Team

The Administrative Assistant will provide essential support to the Legal and Compliance team, performing a wide range of administrative, operational, and legal support responsibilities. This role requires strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be proactive, professional, and capable of supporting attorneys and compliance staff with efficiency and accuracy.

Responsibilities:

• Provide comprehensive administrative support including heavy calendar management, phone coverage, and document filing (both paper and electronic).
• Maintain and update databases, legal document management systems, and internal reporting tools.
• Manage invoice processing for the Legal team, including bill review, approvals, and communication with external billing teams.
• Track attorney bar admission requirements, renewals, CLE compliance, and status updates.
• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics.
• Prepare and submit accurate expense reports for attorneys and department leaders.
• Assist in planning and executing team meetings, events, and departmental initiatives.
• Support ongoing compliance processes and special projects as needed.

Requirements:

• Minimum of 3 years of administrative experience with a strong record of professional success; experience in financial services preferred but not required.
• Bachelor’s degree (BA/BS) preferred with strong academic performance.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Exceptional attention to detail, high degree of accuracy, and strong risk-awareness mindset.
• Excellent written and verbal communication skills, with the ability to work efficiently and maintain deadlines.
• Strong organizational skills, ability to manage processes, and maintain structured workflows.
• Professional, proactive, and reliable team player with strong interpersonal skills.