Secretary

This Secretary Position will be for our Pekin Office Location. Our secretary of over 20 years is retiring and we are looking for the next person to fill this vital Agency role. The newly on-boarded employee will have approximately 2-4 weeks of training with the outgoing team member.

Job Description

Under the general direction of the Program Services Manager, the Secretary performs a wide variety of administrative, outreach, and program counseling tasks essential to the overall function of the office.

Essential Duties and Responsibilities:

• Responsible for clerical duties which include, but are not limited to, answering the phone, copying customer information for applications, mailing, scheduling appointments, filing, tracking of applications, etc.
• Responsible to take, write, and edit meeting minutes, reports, and related materials
• Schedule and cancel meetings and appointments, as needed
• Accountable for the establishment and maintenance of an adequate filing system
• Ability to navigate through the complexities of various program rules and assist customers through their application process for Agency provided services
• Demonstrated ability to learn different program rules and procedures which govern various programs and/or services provided by the Agency
• Assist in fiscal duties including, but not limited to, opening mail, purchasing office supplies, and order confirmations
• Outreach – Provide information to the public as part of the Agency’s efforts for extending access to energy assistance programs for all potentially eligible customers
• Counseling – Provide energy related counseling and self-help tips to low-income customers, refer customers to other related programs such as housing assistance, weatherization improvements, job service, job training, and other program availability as determined by customer needs
• Demonstrate the utmost confidentiality and discretion upon exposure to, or obtaining knowledge of private and confidential customer information
• Delivery of assigned program services in accordance with the Agency Vision, Mission, and Values and applicable program contracts, manuals, and guidelines
• Perform other functions as may be assigned

GENERAL KNOWLEDGE AND SKILLS REQUIRED

• Proficient knowledge of office procedures and protocol
• Ability to communicate effectively with persons of diverse socioeconomic backgrounds
• Ability to prepare written and oral reports, keep accurate records, maintain customer confidentiality such as protection of customer personal identifiable information
• Strong organizational, communication, and computer skills
• Ability to create and maintain effective working relationships with co-workers and the general public
• Ability to navigate a Microsoft operating computer system efficiently, including the use of Microsoft Office and State program databases.

The ideal candidate will possess the skills to handle large workloads, prioritize work, and multi-task efficiently.

QUALIFICATIONS

• A high school diploma or equivalent
• Minimum of three years clerical/office experience at a job, or an equivalent combination of training and social service experience is preferred
• Ability to speak a second language is preferred, especially Spanish or French
• Must possess a valid driver’s license and have current automotive insurance
• Must successfully pass a criminal background check

Tazwood Community Services Inc. is an Equal Opportunity Employer.

Job Type: Full-time

Pay Range: $2,170.00 - $2,604.00 per month

Benefits:

• 8% of Staff Salary Contributed to a 401(k)
• Employer Paid Health Insurance
• Paid time off - Vacation, Medical, and Personal
• 12 paid holidays

Schedule:

• Monday to Friday 8:00 AM - 4:00 PM; lunch from 12:00 - 1:00 PM

Resumes can be submitted through really or sent to the following address:

Tazwood Community Services, Inc.

Chief Executive Officer

610 Park Ave.

Pekin, IL 61554

Job Type: Full-time

Pay: $2,170.00 - $2,604.00 per month

Benefits:

• 401(k)
• Health insurance
• Life insurance
• Paid time off

Work Location: In person

Salary : $2,170 - $2,604