What are the responsibilities and job description for the Office Administrator position at Taymax Group, LP?
About Taymax Group
Taymax Group, LP is a multi-unit franchisee of Planet Fitness, which is one of the largest and fastest-growing franchisors and operators of fitness clubs in North America. Taymax owns and operates over 175 clubs in California, Texas, Pennsylvania, Tennessee, Alabama, Florida, Georgia, and Ontario and the Atlantic Provinces in Canada, and has plans to double its club count over the next 5 years. Taymax is one of the largest and fastest-growing franchisees in the Planet Fitness system, consistently experiencing double digit growth per year.
With more than 2,000 locations, Planet Fitness (NYSE: PLNT) is one of the largest and most popular fitness chains in the world. Planet Fitness possesses a highly recognized brand in the high-value, low-price segment of the market. Its core mission is to enhance people’s lives by providing a high-quality fitness experience in a welcoming, non-intimidating environment, which it calls the Judgement Free Zone®. More than 90% of Planet Fitness stores are owned and operated by independent franchisees, like Taymax.
About the Role
We’re seeking a highly organized and proactive Office Manager / Administrative Coordinator to support our team and help keep our operations running smoothly. The ideal candidate is a multitasker who thrives in a dynamic environment, loves planning and organizing, is detail oriented, and takes pride in keeping things running efficiently behind the scenes.
Key Responsibilities
- Office Management
- Oversee day-to-day office operations to ensure an efficient, welcoming, and productive workspace.
- Maintain office supplies, equipment, and vendor relationships.
- Serve as the first point of contact for visitors, phone calls, and general inquiries.
- Administrative Support
- Manage and maintain executive calendars, including scheduling meetings, appointments, and conference calls.
- Prepare correspondence, reports, and meeting materials.
- Handle confidential information with discretion.
- Travel Coordination
- Book domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries. This will often involve managing heavy travel periods with several individuals traveling at the same time in different markets.
- Anticipate and resolve travel-related issues quickly and efficiently, sometimes requiring after-hours or weekend availability.
- Work within several different travel-related platforms, including but not limited to: Concur, airline/hotel/car rental websites, etc. Process expense reports as needed.
- Event & Meeting Planning
- Coordinate on-site and off-site meetings, conferences, events, and team gatherings.
- Arrange logistics such as venues, catering, materials, and A/V support.
- Reception & Communication
- Greet visitors and ensure a positive, professional office experience.
- Manage incoming calls, emails, and mail distribution.
- Support internal communication across departments.
Qualifications
- Proven experience as an Office Manager, Executive Assistant, or Administrative Assistant (3 years preferred).
- Strong organizational and multitasking skills with exceptional attention to detail.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.
- Extensive experience booking travel and managing complex schedules.
- Excellent written and verbal communication skills.
- Positive attitude, professional demeanor, and a team-oriented mindset.
- Adaptability and a willingness to manage shifting priorities, often assisting with ad-hoc projects in a fast-paced environment.
- Ability to work effectively and creatively to achieve desired outcomes within established budgetary constraints.
- Must be able to drive as needed locally; position may require occasional travel to meetings, conferences, or for training.
Why You’ll Love Working Here
- Collaborative, supportive, fast-paced and fun work environment.
- Opportunities to take ownership and make an impact.
- Competitive compensation and benefits package, including a free gym membership.
Our office is located in the heart of Tuscan Village in Salem, NH — one of the region’s most vibrant live–work–play communities. Employees enjoy all the convenience and energy of this growing destination, surrounded by great restaurants, shops, and outdoor spaces. Whether you’re grabbing coffee on way to the office, meeting friends for lunch, or running errands after work, everything you need is just steps away. With easy access to I-93 and plenty of parking, commuting is simple — and the atmosphere can’t be beat.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person