What are the responsibilities and job description for the Front Desk Receptionist position at Tax Time Relief, LLC - Back Financial Service, LLC?
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Front Desk Receptionist
Buxton Insurance Agency, LLC Tax Time Relief, LLC Legacy Planning Advisors, LLC
Amarillo, Texas Full-Time Multi-Company Office Environment
Be the Face of Three Thriving Firms
We are a dynamic, growing family of professional service companies operating under one roof in Amarillo, Texas. We are looking for a warm, polished, and dependable Front Desk Receptionist who will serve as the first point of contact for clients across all three of our firms. If you love people, thrive in a professional environment, and enjoy variety in your workday — this is the role for you.
Buxton Insurance
Agency, LLC
Insurance & Medicare Planning
Tax Time Relief, LLC
(Back Financial Service)
Tax, Bookkeeping & Financial Services
Legacy Planning
Advisors, LLC
Estate & Legacy Planning
❖ Key Responsibilities
- Greet and welcome clients and visitors for all three firms in a warm, professional manner
- Answer and direct incoming phone calls, taking accurate messages as needed
- Schedule and confirm appointments across multiple calendars
- Receive, sort, and distribute incoming mail, faxes, and deliveries
- Maintain a clean, organized, and professional front office and lobby area
- Assist with data entry, client intake forms, and file organization
- Prepare outgoing correspondence, scan documents, and manage office supplies
- Support team members across all three companies with administrative tasks
- Handle client inquiries and direct them to the appropriate team member or firm
- Maintain confidentiality and professionalism in all client interactions
❖ Qualifications & Skills
Required
- High school diploma or equivalent; associate’s degree a plus
- 1 year of receptionist, front desk, or customer service experience
- Proficiency in Microsoft Office (Word, Outlook, Excel)
- Exceptional phone etiquette and interpersonal skills
- Ability to multitask across multiple companies and teams
- Highly organized with strong attention to detail
- Dependable, punctual, and team-oriented
Preferred / A Plus
- Experience in an insurance, tax, or financial services office
- Familiarity with scheduling or CRM software
- QuickBooks or basic bookkeeping knowledge
- Bilingual (English/Spanish) strongly encouraged to apply
- Notary public commission a plus
- Comfortable handling sensitive financial or personal information
About Our Companies
Tax Time Relief, LLC / Back Financial Service is a full-service financial firm offering tax preparation, IRS representation, bookkeeping, payroll, fractional CFO services, business formations, and estate planning.
Buxton Insurance Agency, LLC is a trusted independent insurance agency specializing in Medicare planning, life insurance, health, and business coverage for individuals and businesses across Texas.
Legacy Planning Advisors, LLC provides comprehensive estate and legacy planning services, helping clients protect their assets and plan for the future with confidence.
Together, our three firms are located at 6035 Canyon Drive, Amarillo, TX and operate as a collaborative, client-centered team committed to excellence.
❖ How to Apply
To apply, please send your resume and a brief cover letter describing your customer service experience and why you’d be a great fit for our team.
Email: buxtoninsurance@gmail.com
Subject Line: Receptionist Application – [Your Name]
Applications reviewed on a rolling basis. Position open until filled.
6035 Canyon Drive, Amarillo, TX taxtimerelief.com buxtoninsurance.com lpadvisors.net
Equal Opportunity Employer
Pay: $12.00 - $20.00 per hour
Benefits:
- Employee discount
- Health insurance
- Referral program
Work Location: In person
Salary : $12 - $20