What are the responsibilities and job description for the Executive Administrative Assistant position at Tax Solutions?
Overview
We are seeking a highly skilled and highly organized Executive Administrative Assistant to join our team. This vital role supports senior leadership by managing complex schedules, coordinating communications, and ensuring the smooth operation of daily office activities. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for delivering outstanding administrative support. This paid position offers an exciting opportunity to contribute to a fast-paced, professional environment where efficiency and attention to detail are highly valued.
Duties
- Manage and maintain executive calendars, scheduling meetings, appointments, and contracts with precision and efficiency
- Handle incoming calls using multi-line phone systems, directing inquiries with professionalism and courtesy while practicing excellent phone etiquette
- Prepare, proofread, and edit correspondence, reports, and presentations to ensure clarity and accuracy
- Organize files, documents, and records through effective filing systems—both physical and digital
- Assist with data entry tasks such as updating databases, maintaining contact lists, and tracking project progress with high accuracy
- Support office management functions including supply inventory, equipment maintenance, and coordinating vendor communications
- Provide exceptional customer service at the front desk by greeting visitors, managing inquiries, and supporting client interactions in a bilingual environment if applicable
Requirements
- Proven experience in office management or administrative roles with a strong background in clerical support and customer service
- Proficiency in productivity software including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Drive), and data entry tools
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
- Strong computer literacy with technical proficiency in office equipment such as multi-line phone systems and printers
- Demonstrated time management skills with the ability to multitask efficiently while maintaining attention to detail
- Knowledge of phone etiquette standards combined with professional proofreading skills ensures clear communication at all times
Join us as an Executive Administrative Assistant where your organizational talents will empower our leadership team to succeed! We value dedicated professionals committed to excellence in office support—apply today to become an integral part of our vibrant workplace.
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
Work Location: In person
Salary : $25 - $30