Personal Assistant to CEO

Position Overview

We are seeking a highly organized, resourceful, and dependable Executive Personal Assistant to support our CEO in Nashville, Tennessee.

This is a hands-on role supporting both the CEO’s professional responsibilities and personal day-to-day needs. The ideal candidate is someone who is comfortable working in a fast-paced environment, exercises excellent judgment, and can take ownership of tasks from start to finish.

This position requires more than simply following a checklist. At times, you may be given a goal or task without every detail needed to complete it. You should be comfortable identifying what information is missing, determining the appropriate next steps, researching solutions, and moving things forward independently while knowing when clarification is necessary.

The right candidate will be highly trustworthy, discreet, adaptable, and willing to assist wherever needed.

Key Responsibilities

• Manage and coordinate the CEO’s professional and personal calendars, appointments, meetings, and commitments
• Schedule and coordinate personal events, appointments, reservations, and other activities
• Assist with travel planning, including flights, hotels, transportation, itineraries, reservations, and last-minute changes
• Travel with or on behalf of the CEO when necessary
• Handle local errands, pickups, deliveries, purchases, and other personal tasks as needed
• Coordinate with vendors, service providers, businesses, employees, and personal contacts on the CEO’s behalf
• Research options and provide recommendations for purchases, services, travel, events, and other needs
• Track important dates, deadlines, appointments, reservations, and follow-up items
• Anticipate scheduling conflicts or logistical issues and proactively work to resolve them
• Assist with planning and coordinating personal and business-related events
• Prepare correspondence, itineraries, schedules, notes, and other documents as needed
• Maintain organized records and information related to ongoing tasks and projects
• Follow up with individuals, vendors, and other parties to ensure requests are completed
• Handle confidential personal and business information with a high level of discretion
• Communicate important updates and ensure the CEO has the information needed for upcoming commitments
• Take ownership of miscellaneous projects and requests that may fall outside traditional administrative responsibilities
• Assist with business-related administrative responsibilities as needed

Qualifications

• Minimum of 3 years of experience as a Personal Assistant, Executive Assistant, Executive Personal Assistant, or in a comparable high-level support role required
• Strong critical-thinking, problem-solving, and decision-making abilities
• Excellent organizational and time-management skills
• Ability to work independently and exercise sound judgment
• Ability to take a request or desired outcome and determine the steps necessary to accomplish it
• Comfortable working through assignments where all information or instructions may not initially be available
• Strong attention to detail and consistent follow-through
• Professional written and verbal communication skills
• High level of discretion and respect for confidentiality
• Comfortable handling a combination of professional and personal responsibilities
• Ability to manage multiple priorities and adjust quickly when circumstances change
• Comfortable researching unfamiliar topics and finding practical solutions
• Reliable, punctual, and highly dependable
• Comfortable interacting professionally with executives, employees, vendors, service providers, and personal contacts
• Proficiency with calendars, email, Microsoft Office and/or Google Workspace, and general technology
• Valid driver’s license and reliable transportation required
• Ability and willingness to travel as needed

Schedule & Flexibility

This is a full-time, hourly, in-person position based in Nashville. While there will be a regular working schedule, this role supports a CEO whose professional and personal commitments may occasionally require flexibility outside of standard business hours.

Candidates should be comfortable with occasional early mornings, evenings, travel, events, or schedule adjustments when necessary. Flexibility is an important part of the position due to the changing nature of the CEO’s schedule and priorities.

What Makes Someone Successful in This Role

The successful candidate will be someone who:

• Notices what needs to be done and takes initiative
• Doesn't get stuck when a task is unfamiliar or instructions are limited
• Can research a problem and determine a practical solution
• Knows when to make a reasonable decision independently and when to ask for clarification
• Keeps track of details and follows through without repeated reminders
• Anticipates needs, scheduling conflicts, and potential issues before they become problems
• Remains calm and organized when plans or priorities change
• Understands the importance of privacy and discretion when working closely with an executive
• Is comfortable switching between business responsibilities and personal requests
• Takes ownership of assignments and sees them through to completion

This is an excellent opportunity for someone who enjoys being a trusted right-hand resource, solving problems, staying several steps ahead, and helping a busy executive manage both professional and personal responsibilities.

Pay: $26.00 - $31.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Are you willing and able to travel as needed and occasionally work outside of standard business hours, including early mornings or evenings, based on the CEO's schedule?

Experience:

• Personal assistant: 3 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person

Salary : $26 - $31