Contract Administrator

About Us:

Founded in 1969, TAVIS Corporation is an aerospace manufacturing company that offers a peaceful campus-like setting located in the rural town of Mariposa, nestled in the Sierra Foothills, only a short drive from Yosemite National Park. We are a major supplier of highly accurate, rugged and reliable pressure transducers for the Satellite, Launch Vehicle, Spacecraft, and Aircraft industries. Our commitment is to provide the best products and services possible, which meets or exceeds requirements, while continuously improving our management system.

Imagine the sense of accomplishment when you see something you designed or built traveling to the sun on Solar Probe, or helping propel astronauts to Deep Space. Imagine being part of a team, a hardware manufacturing organization that was an integral part, from inception to completion, of America's Space Launch System or the Orion space capsule. Imagine the feeling while watching the launch, landing and data collection of the Mars InSight Probe, knowing you've helped make history and expand the human knowledge of our universe.

Come join our team and be a part of the next adventurous program to put humans deeper into space than ever before and possibly on the surface of Mars for an even greater "giant leap". If you love the idea of working in the environment of a custom manufacturing and high-tech engineering facility, this position will be great for you.

PRIME RESPONSIBILITY:

Our Contracts Administrators drive overall project execution and provide contractual support for predominately Firm Fixed Price (FFP) contract types although other contract types are occasionally awarded such as Cost-Plus-Fixed-Fee (CPFF), Time & Materials (T&M), Indefinite Delivery/Indefinite Quality (IDIQ) and Other Transaction Agreements (OTA). This role is a blend of proposal management, contracts administration and project management, providing the ability to gain experience in all these professional areas.

A Contracts Administrator, under minimal supervision, manages contracts, as well as coordinates activities involved in accepting, monitoring and executing contracts between Tavis Corporation and its customers. A Contracts Administrator is responsible for the proper execution of all assigned contracts from proposal inception to contract completion.

TYPICAL DUTIES:

Typical duties are listed below and related duties may need to be performed as required and assigned by the Contracts Manager.

1. Proposal Management (Assistance to Proposal Department, when required)

a. Assists the Proposal Department with proposal preparation using company established formats and procedures.

b. Reviews, modifies as needed, negotiates and accepts Non-Disclosure Agreements (NDAs) when required based upon the opportunity.

c. Reviews and analyzes Customer Terms and Conditions (T&Cs) to determine acceptability by interpretation of established Tavis Corporation policies and negotiate acceptable terms if variances are needed.

d. Participates in pre-contract discussions and negotiations, as needed.

e. Assists sales personnel with outside meetings as required. This may require some travel.

2. Contracts Administration-Contract/Purchase Order/Sales Order Review, Approval & Setup

a. Reviews contracts/purchase orders when awarded to ensure conformance to proposal and negotiated terms, and if needed, works with Customer point of contact to resolve any discrepancies prior to acknowledgement/approval.

b. Enters Contract/Purchase Order into ERP system to generate a Sales Order

c. Updates and maintains Sales Order data within the ERP system to support data queries and operation meetings

d. Prepares Statements of Work to adequately interpret and communicate scope/tasks to internal key partners such as Engineering, Quality and Production.

e. Performs continual review of all assigned sales orders to ensure that all deliverables as well as terms and conditions are met.

3. Project Management

a. Acts as primary point of contact between Tavis Corporation and customers on all assigned sales orders which includes, but is not limited to, verbal/written communications, and customer meetings (setup, conduct and follow-up).

b. Maintains positive customer relations by providing timely and accurate responses to customer inquiries.

c. Leads internal project team in overall sales order completion aligned with scope, costs and schedule which includes, but is not limited to, participation in internal Project Reviews.

d. Monitors company performance to ensure conformance to statement of work and schedules.

e. Completes all necessary forms/documents required in the performance of the job function.

f. Provides senior management with feedback and recommendations to improve products and procedures.

MINIMUM QUALIFICATIONS:

1. Read, write and understand English at a level necessary to perform these duties.

2. Read and understand basic Customer NDAs, T&Cs and terminology.

3. Utilize various computer programs for data management and communications, including but not limited to MS Outlook, Word, Excel and PowerPoint .

4. Communicate professionally, with internal and external (Customer) team members.

5. Exercise proper judgment in making decisions in accordance with company policy.

6. Capable of physical requirements of desk/office/computer work; some walking about and transporting paperwork or small boxes on light-duty manufacturing floor; minimal/lightweight lifting.

7. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Must be a U.S. Person (protected individual or lawful permanent resident) as defined by the U.S. Department of State ITAR regulations.

8. Candidate will be subject to a background check as applicable by state law.

DESIRED QUALIFICATIONS:

· Working knowledge of PowerPoint

· Working knowledge of MS Project

· Working knowledge of pivot tables and graphs in MS Excel

· Use of controls within MS word to develop forms/templates

EDUCATION AND EXPERIENCE:

A four (4) year degree from an accredited college/university in Business (or related degree) and at least six (6) years working in a similar role, or at least ten (10) years working as a contracts administrator and/or project manager, or any combination of education and experience that would establish possession of the knowledge and abilities listed herein.

ITAR REQUIREMENTS (please only apply if you meet this requirement):

• To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

EOE:

TAVISCorporation is an Equal Opportunity Employer; employment with TAVIS is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Job Type: Full-time

Pay: $80,000.00 - $125,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Will you now or in the future require sponsorship for employment visa status (e.g., H1B visa status)? Required to answer
• Do you meet the ITAR requirements? Required to answer
• What about the role excited you and motivated you to apply? Required to answer
• What are your salary requirements? Required to answer
• This is an in person position and not a remote position. Are you familiar with the Mariposa area and possible housing constraints? Required to answer

Education:

• Bachelor's (Preferred)

Experience:

• Contracts Administration: 10 years (Preferred)

Work Location: In person