What are the responsibilities and job description for the Executive Administrative Assistant position at Tatitlek Management Services, Inc. (TMSI)?
| ID | 2026-2492 | Category | Administrative/Clerical | Position Type | Regular Full-Time | FLSA Status | Exempt |
Summary:
Missile Defense Agency (MDA) Executive Administrative Assistance (Advanced) must
have experience supporting members of the Senior Executive Service (SES) or Flag
Officer equivalent. Will be capable of providing executive level, and/or general
administrative support in all facets of administration. Ability to work independently and
have experience with DoD support.
Essential Duties and Responsibilities:
* General Executive Administrative Support
* Access Control
* Executive Level Travel Support
* Executive Level Correspondence Support
* Executive Level Correspondence Management and Staff Action Support
* Executive Level Meeting Support
* Executive Level Meeting Attendance
* Support in Communicating Policy and Guidance
* Monitor Training and Education
* Command Suite Receptionist
* Other duties as assigned
Experience, Education, and Licensure
* BA/BS and 6 years' experience in administrative/business field o Acceptable
substitute: AA and 8 years' experience in administrative/business field
* 3 years' experience supporting CEO level military equivalent (Senior Executive
Service (SES) or Flag Officer).
* 6 years' executing and leading tasks associated with senior executive level,
and/or general administrative support in all facets of administration.
* Expert preparing, reviewing and coordinating executive level correspondence.
* Expert in Controlled Unclassified Information (CUI), For Official Use Only
(FOUO), and Classified information handling programs and procedures.
* Expert in government records and database management process and
procedures.
* Expert in government travel processes and systems.
* Expert in developing and maintaining administrative schedules including
electronic schedules and calendars.
* Expert developing, supporting and delivering senior executive correspondence,
such as decision memos, readaheads, daily updates, meeting minutes, metrics
and Ad-Hoc reports.
* Expert in government task management systems.
* Proficient in researching, reviewing, and preparing meeting support materials
(e.g. briefings, papers, read- ahead).
* Proficient working with government time-management procedures and systems.
* Expert in Microsoft Office products including Outlook, Excel, Word and
PowerPoint.
* Excellent communication skills to include phone, office etiquette, and written
skills.
Reasonable Accommodations
Reasonable accommodation may be made to enable individuals with disabilities to
perform the following essential functions.
Supervisor Responsibility
None.
Work Environment
* All work is performed on-site in accordance with DOD/MDA Policies, Directives,
and Processes
* Work is performed indoors with some potential risks to safety and health hazards
related to electronics.
Physical Requirements
* May require lifting up to 25 pounds.
* Requires visual acuity to use a keyboard and monitor.
Travel
Some travel may be required.
Work Authorization/Security Clearance
DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret
clearance. U.S. Citizenship is required.
Additional Qualifying Factors:
Must have the ability to obtain and maintain a security clearance. In addition, a
satisfactory background screening, negative drug test, positive references and proof of
identity and legal authorization to work in the United States are required.
The Tatitlek Corporation gives hiring, promotion, training and retention preference to
Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the
minimum qualifications for the job.
As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength
lies in our people. Discrimination and all unlawful harassment, including sexual
harassment, in employment is not tolerated. We encourage success based on our
individual merits and abilities without regard to race, color, religion, national origin,
gender, sexual orientation, gender identity, age, disability, marital status, citizenship
status, military status, protected Veteran's status or employment.
As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business.