Talent Acquisition Coordinator

Job Type: Full-Time, Non-Exempt

Duration of role: Permanent

Position: 1

Reporting to: Head of Talent Acquisition

Location: Remote

About Us

Tate Americas is a key business within Kingspan Data Solutions and is at the forefront of delivering integrated solutions to the rapidly expanding data centre market. We combine engineering expertise, advanced manufacturing and operational excellence to deliver complex, mission-critical projects for some of the world’s largest technology companies.

With significant investment and ambitious growth plans, Tate is evolving beyond traditional manufacturing to become a fully integrated solutions provider, offering customers a seamless delivery model from design and manufacturing through installation, commissioning and final handover.

About the Role

The Talent Acquisition Coordinator supports recruitment operations by coordinating hiring activities and maintaining accurate records. The role ensures efficient scheduling, documentation, and candidate communication. The position contributes to a smooth hiring process, compliance, and positive candidate experience.

What You’ll Do

Recruitment Coordination & Administrative Support

• Own recruitment coordination by managing scheduling and candidate communication activities.

• Schedule interviews and coordinate calendars for candidates and hiring teams.

• Maintain applicant tracking system records with accurate candidate information.

• Prepare interview materials and support hiring process logistics.

• Communicate with candidates regarding interview details and status updates.

• Support onboarding coordination and pre-employment documentation processes.

Documentation & Compliance Support

• Maintain accurate recruitment records and ensure documentation compliance requirements.

• Ensure candidate documentation is complete, accurate, and properly stored.

• Support compliance with hiring policies, procedures, and employment regulations.

• Assist with audit preparation and documentation related to recruitment activities.

• Track recruitment metrics and maintain reporting documentation.

• Ensure confidentiality of candidate and employee information.

Cross-Functional Collaboration & Process Improvement

• Collaborate with recruiters, hiring managers, and HR teams on hiring needs.

• Support job posting activities across internal and external platforms.

• Identify process improvements to enhance recruitment efficiency and candidate experience.

• Assist with recruitment events and hiring initiatives as needed.

• Communicate issues or delays impacting hiring timelines to stakeholders.

• Support continuous improvement initiatives within talent acquisition processes.

Additional Expectations

• Remain compliant with the Code of Conduct and Policies which includes the Kingspan Group Compliance Policy.
• Ensure that all duties related to product compliance are adhered to in accordance with the Product Compliance Policy, Laws, Regulations, and market demands.
• Responsible for all tasks to achieve compliance goals and demands of the Compliance Management System.
• Must raise concerns related to the Compliance Management System to their supervisor, manager, or any member of the Leadership Team, or through the confidential whistle blower service.

What You'll Bring

• High School Diploma or GED required; Associate’s or Bachelor’s degree preferred.

• 1 - 3 years of administrative or HR support experience preferred.

• Experience with applicant tracking systems or HRIS preferred.

• Strong organizational and time management skills.

• Strong attention to detail and accuracy in documentation.

• Ability to manage multiple priorities in a fast-paced environment.

• Strong communication and interpersonal skills.

• Ability to handle confidential information with discretion.

• Proficiency in Microsoft Office (Word, Excel, Outlook).

• Experience supporting recruitment or HR processes preferred.

What You’ll Get

• Pay range: $25 USD to $29 USD per hour. This role is eligible for a discretionary bonus.
• Career Scope and Advancement: As we grow, new positions and career opportunities arise, offering accelerated paths for the right candidates, locally and globally.
• World of Wellness Philosophy: We empower you to take charge of your health and well-being. You’ll have access to a wide range of medical, dental, and vision benefits, along with personalized guidance from a “Health Advocate.” We also offer other supplemental options, including 401k, legal, disability, and theft insurance, to ensure your financial wellness.
• Corporate Social Responsibility: Through Planet Passionate we are determined to reduce our manufacturing carbon (CO2e) emissions to as close to zero as technically possible, together with halving carbon intensity in our primary supply chain. We are very involved in our community, and you will have ample opportunities to support us in creating a better world.
• Skills Development: Given the dynamic pace of our business and a strong collaborative environment, your new role will be diverse and multifaceted – allowing you to be more versatile and develop a broader skill set.
• Mentorship and development: At Tate, we don’t believe in hierarchy, we work together as one team for one common goal. You will have access and exposure to our senior leaders and experts for learning in your role, and additionally mentorship for the future.
• Culture: We have a great team culture, highly collaborative, supportive, and social. Together we innovate, collaborate, take ownership, and strive for excellence.

Stay connected with us on LinkedIn for insights into life at Tate. Join us in our mission to make a difference through exceptional solution

Tate Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics. We are committed to providing reasonable accommodation to qualified individuals with disabilities. Employment is contingent upon the successful completion of post-offer requirements, including a background check and drug screening, in accordance with company policy and applicable laws.