What are the responsibilities and job description for the Project Billing Administrator position at Tasman, Inc.?
Location: Wheat Ridge, CO
Reports to: Program Manager
Compensation: Hourly – Full-Time
About Tasman Geosciences
At Tasman Geosciences, our core values guide everything we do:
WE ARE OUR PEOPLE – Safety is our top priority. We strive for excellence, celebrate our team’s wins, and put people first.
DO THE RIGHT THING – We honor our commitments, operate with integrity, and prioritize the well-being of our people, partners, and planet.
PURSUE EXCELLENCE – We never compromise on excellence. We value innovation, initiative, and delivering meaningful impact for current and future generations.
Position Summary
We are seeking a Project Billing Administrator to support our finance and project management teams. This role is responsible for maintaining accurate client information, preparing and submitting invoices, tracking payments, and assisting with project-related financial documentation. The ideal candidate is detail-oriented, organized, and comfortable working independently in a fast-paced environment.
Key Responsibilities
This role operates in a professional office setting with hybrid flexibility. Standard office equipment—including computers, phones, and digital filing systems—is used regularly. In-office expectations may evolve as responsibilities grow.
Position Type / Schedule
This is a full-time role, Monday–Friday. Exact schedule may vary based on workload and project needs and reporting into Wheat Ridge, CO office.
Required Education & Experience
Candidates must be authorized to work in the United States.
Additional Information
This job description reflects the core duties of the role but is not all-inclusive. Responsibilities may evolve based on organizational needs, and flexibility is highly valued.
Reports to: Program Manager
Compensation: Hourly – Full-Time
About Tasman Geosciences
At Tasman Geosciences, our core values guide everything we do:
WE ARE OUR PEOPLE – Safety is our top priority. We strive for excellence, celebrate our team’s wins, and put people first.
DO THE RIGHT THING – We honor our commitments, operate with integrity, and prioritize the well-being of our people, partners, and planet.
PURSUE EXCELLENCE – We never compromise on excellence. We value innovation, initiative, and delivering meaningful impact for current and future generations.
Position Summary
We are seeking a Project Billing Administrator to support our finance and project management teams. This role is responsible for maintaining accurate client information, preparing and submitting invoices, tracking payments, and assisting with project-related financial documentation. The ideal candidate is detail-oriented, organized, and comfortable working independently in a fast-paced environment.
Key Responsibilities
- Maintain and update client information and billing details
- Create, review, and send invoices and statements to customers
- Ensure accuracy of billing data and final invoices
- Upload and submit invoices through customer AP platforms
- Track payments and follow up as needed
- Review and audit project personnel timecards
- Maintain financial trackers and audit time/material charges
- Identify discrepancies and communicate issues to the Project Manager
- Issue debit and credit memos to correct billing errors
- Ensure timely dispatch of invoices
- Respond to client billing inquiries and account questions
- Experience using accounting software
- Proficiency in Microsoft Office Suite (especially Excel)
- Strong administrative and clerical skills
- Excellent written and verbal communication
- Prior experience in invoicing or general accounting preferred
- Strong math and problem-solving abilities
- Ability to meet deadlines and work well under pressure
- High attention to detail and strong organizational skills
- Ability to work independently and collaboratively
This role operates in a professional office setting with hybrid flexibility. Standard office equipment—including computers, phones, and digital filing systems—is used regularly. In-office expectations may evolve as responsibilities grow.
Position Type / Schedule
This is a full-time role, Monday–Friday. Exact schedule may vary based on workload and project needs and reporting into Wheat Ridge, CO office.
Required Education & Experience
- 2 years of accounting support experience
- Associate degree in a related field
- Strong proficiency in Microsoft Excel
- Bachelor’s degree in Accounting, Business Administration, or related area
- Experience in engineering or construction industries
- NetSuite experience
Candidates must be authorized to work in the United States.
Additional Information
This job description reflects the core duties of the role but is not all-inclusive. Responsibilities may evolve based on organizational needs, and flexibility is highly valued.
Salary : $20 - $25