What are the responsibilities and job description for the Administrative Assistant position at TART CPA PLLC?
Role Description The Administrative Assistant is a full-time or part-time, on-site role based in Pearl, MS. This role involves managing front-office operations, including answering and directing phone calls and scheduling appointments. Daily responsibilities include organizing and maintaining hardcopy and electronic files, preparing and scanning documents, scheduling appointments for multi-office staff and maintaining electronic client data. The Administrative Assistant will also assist with data entry, updating records, and coordinating communication between clients and team members to ensure smooth office operations.
Qualifications
- Strong administrative assistance and clerical skills.
- Professional phone etiquette and clear communication skills for interacting with clients and internal team members.
- Experience providing executive administrative assistance, such as calendar management, meeting coordination, and follow-up tasks.
- Proficiency with office software (e.g., Microsoft Office or similar tools) and office equipment.
- High level of attention to detail, organization, and time management in a professional office setting.
- Ability to work on-site in Pearl, MS, collaborate with a team, and handle confidential information responsibly.
- Prior experience in an accounting, professional services firm or medical office is preferred but not required.
- High school diploma or equivalent required; additional administrative or business coursework is a plus.