What are the responsibilities and job description for the Office Manager position at Tars & Stripes Asphalt Maintenance?
Tars & Stripes Asphalt Maintenance is seeking an experienced, organized, and dependable Part-Time Office Manager to oversee the day-to-day administrative functions of our office.
Our office is part of a small, established asphalt maintenance company, so this position is best suited for someone who enjoys wearing multiple hats and taking ownership of the administrative side of a business
This is an ideal position for someone who is comfortable working independently, is highly organized, and has strong experience with QuickBooks and small-business office operations.
Schedule: Approximately 24 hours per week
Preferred Days: Monday, Tuesday, Wednesday & Friday - Create your own schedule with Flexibility
Pay: $25/hour
Start Date: Approximately second week of November
Responsibilities
The Office Manager will be responsible for a variety of administrative, bookkeeping, payroll, and compliance-related duties, including:
- Managing day-to-day office operations and administrative tasks
- Handling payroll through QuickBooks
- Assisting with bookkeeping and working closely with our outside bookkeeper, who comes into the office monthly
- Handling payments to vendors
- Monitoring outstanding invoices and following up to ensure payments are received
- Overseeing contracts and maintaining organized company records
- Applying for and maintaining company permits, licenses, registrations, and renewals
- Working with our insurance agent to maintain required insurance coverage and company compliance
- Managing email correspondence with customers, vendors, and other business contacts
- Ordering office supplies and other company items as needed
- Maintaining organized digital and physical records
- Assisting with additional administrative needs as they arise
Qualifications
- Strong proficiency in QuickBooks Desktop and QuickBooks Online is required
- Previous bookkeeping, payroll, office management, or small-business administrative experience
- Comfortable managing multiple responsibilities independently
- Strong organizational skills and attention to detail
- Ability to stay on top of deadlines, renewals, invoices, and required documentation
- Proficient with email, Microsoft Office, and general computer applications
- Reliable, proactive, and able to problem-solve without constant supervision
Pay: $24.00 - $26.00 per hour
Expected hours: 24.0 – 30.0 per week
Work Location: In person
Salary : $24 - $26