ASSOCIATE CLERK III - LEGAL RECORDS INTAKE - County Clerk

Summary

Essential Duties and Responsibilities

• Examines legal documents (over 300 different types) received via mail, customers, courier delivery and the internet to make sure they conform to legislative recording standards. Ensures each document is original, acknowledged according to law and meets legislative requirements per document type.
• Counts and posts page counts on each document for imaging quality control in the recording software system.
• Codes, categorizes and calculates recordation fees for each document and verifies fees in the recording software system.
• Attaches computer-generated trailer pages and bar code pages to each document and to customers' recorder receipts and copies, verifying return address and page counts. Prepares certified copies, if needed, after the documents are recorded. Collects and places fees in a secure cash drawer.
• Scans prepared documents and verifies, reviews, accepts or rejects resulting scanned images. Ensures images and page counts are accurate.
• Review electronic recordings, records reasons for rejections and returns reports to the eRecording provider, including preparing any necessary correspondence related to the rejections.
• Verifies signors and account balances for companies that use escrow system as payment for recording.
• Operates credit card machine and enters customer information via the credit card secure website.
• Prepares associated documentation for balancing purposes, including bank deposits and balancing reports. Verifies all forms of payment including escrow, credit card and voucher documentation and includes these records in reports for the Accounting and OPR Departments.
• Authorizes and maintains legal ease payments and documentation via secure Internet site.
• Assists with the scanning of checks for direct deposit of payments using bank scanner and internet site when needed.
• Assists the general public, title company personnel, other government agencies and attorneys with procedural and recording questions.
• Provides title companies with accounting reports as requested.
• Ensures that documents are recorded per deadline according to statute.
• Records plats, examines for tax certificates, surveyors seals and governing agency approval. Prepares plats with stamps and documentation for scanning into the recording software system.
• Keeps working folder up to date with new statutes and recording requirements for legal instruments.
• Performs all other related duties as assigned.

Minimum Requirements

NOTE: You must fill out the work history and education sections of application to show you have years of experience/education as required by hiring department or be disqualified.

• High School diploma or equivalent.
• Minimum of three (3) full-time years related office experience.
• Exhibit good communication skills, both verbal and written.
• Exhibit appropriate office demeanor and have the ability to multi-task in a high-stress environment.
• Must be familiar with the use of a desktop computer and proficient in data entry, keyboarding, and navigating computer applications.
• Must be bondable.
• Bilingual (Spanish) skills and cash handling experience are preferred.

If hired, must provide proof of educational attainment at new hire processing

Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudication in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

Physical Demands and Work Environment & Other Requirements

While performing the duty of this position, the incumbent is regularly required to sit, stand, walk, bend, stoop, lifting, push and pull.