Registrar (THS)

Role Description

POSITION TITLE:

High School Registrar

QUALIFICATIONS:

• High School Diploma or GED

• Must hold an associate’s degree or have completed a minimum of 48 semester hours of study at a regionally accredited institution of higher education or have successfully completed the Alabama State Board of Education approve / WORKKEYS test

• At least two years office experience

• Computer experience required

• Demonstrated aptitude and competence for the assigned responsibilities.

• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

JOB GOALS:

• To assure the smooth and efficient operation of the school office so that the maximum positive impact on the education of children can be realized.

• To adjust and implement constant changes involving district and state polices.

• To maintain student records at the school level by processing student enrollment, transfer, and withdrawal requests in a timely manner.

REPORTS TO:

Principal

SUPERVISES:

NA

PERFORMANCE RESOBISIBILITES:

• Must be able to interact with a diverse range of formal and informal contacts with courtesy and patience.

• Requires sufficient human relations skills to convey a positive image of the school, school performance, programs, policies, and procedures to new students and parents.

• Requires the ability to maintain the privacy of records and information related to students, staff, and parents.

• Requires the ability to interpret, apply, and communicate District policies and procedures and Alabama State Department Codes covering registration, records, articulation, and graduation.

• Assist returning and new students with enrollment in accordance with District policies and procedures.

• Properly withdraws students in an effective, efficient, and professional manner from the electronic system as well as completes and maintains all hardcopy records.

• Maintains accurate attendance records and submits monthly, as well as year-end, reports to the Central Office.

• Assist with calling absentees, checking students in and out, and other tasks as assigned.

• Assist counselor(s) with records of grades, transcripts, withdrawn students, graduates, grade report averages, and class rank.

• Requires well-developed knowledge of and skill at using computer-aided office productivity software and special applications for storing and retrieving student information.

• Requires record keeping, data entry, file management, general office, and clerical skills.

• Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed.

• Become proficient in District approved student information system and enrollment system.

• Requires sufficient writing skills to prepare routine, yet professional correspondence and reports.

• Work is performed in a high school office environment subject to constant interruptions.

• Performs duties of Office Paraprofessional when deemed necessary.

• Performs other duties as assigned by Principal or designee.

TERMS OF EMPLOYMENT:

EVALUATION:

Twelve-month position in accordance with the Board’s salary schedule.

Performance of this job will be evaluated in accordance with provisions of the State Department of Education and/or Tarrant city Board of Education policy on evaluation of certified personnel.

This is a non-exempt role.

Approved: July 19, 2022