What are the responsibilities and job description for the Administrative Assistant to the CEO position at TAP SECURITY?
Company Overview
We are a fast-growing and dynamic organization seeking an experienced and highly organized Assistant to the CEO to support executive operations, client relations, and business development initiatives. This role is ideal for a professional who thrives in a fast-paced environment, manages priorities efficiently, and communicates professionally while handling sensitive and time-critical matters.
Position Summary
The Assistant to the CEO will play a key role in supporting executive leadership through scheduling coordination, administrative oversight, and client communication. The ideal candidate is proactive, detail-oriented, dependable, and capable of managing multiple responsibilities with minimal supervision.
Key Responsibilities
- Coordinate and schedule meetings with clients, vendors, and business partners.
- Manage executive calendars, appointments, and follow-up communication.
- Organize and maintain files, reports, contracts, and operational records.
- Support client communication.
- Prepare professional correspondence, reports, presentations, and meeting summaries.
- Track priorities and ensure timely completion of tasks and follow-ups.
Qualifications
- Minimum 2 years of experience in executive support, operations, office management, or a related field.
- Strong background in client relations or business development preferred.
- Exceptional organizational and multitasking skills.
- Excellent written and verbal communication abilities.
- Ability to work independently and adapt in a fast-paced environment.
- High level of professionalism, discretion, and attention to detail.
- Proficiency in QuickBooks Pro Online, Microsoft Excel, Microsoft Office, Monday, Google Meets/Calendar, and standard business platforms.
Preferred Qualifications
- Experience supporting executive or senior leadership.
- Background in operations, security, construction, service industries, or similar environments is a plus.
Why Join Us
- Opportunity to work directly alongside executive leadership.
- Professional, growth-oriented work environment.
- Competitive compensation based on experience.
- Long-term advancement opportunities.
Texas Asset Protection, LLC
11503 Jones Maltsberger, Suite 1158
San Antonio TX 78216
O (210) 399-1116 option 1
State Lic. B05203201
www.txassetpro.com
Job Type: Full-time
Pay: From $18.25 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Education:
- Associate (Preferred)
Experience:
- Sales: 2 years (Preferred)
- Contract negotiation: 1 year (Preferred)
Language:
- Spanish (Preferred)
Work Location: In person
Salary : $18