What are the responsibilities and job description for the Legal Assistant/ Litigation Legal Secretary/ Legal Secretary position at Tap Growth ai?
🌟 We're Hiring: Legal Secretary III / Administrative Assistant! 🌟
We are seeking a detail-oriented and experienced Legal Secretary III / Administrative Assistant to join our dynamic team in San Diego. The ideal candidate will have a strong background in legal administrative support, exceptional organizational skills, and the ability to manage multiple tasks efficiently while maintaining confidentiality.
📍 Location: San Diego, CA
⏰ Work Mode: Work From Office
💼 Role: Legal Secretary III / Administrative Assistant
Employment type: Permanent Placement
What You'll Do
Maintain attorney(s) calendar book and tickler system
Schedule meetings with clients, experts, attorneys and co-counsel and
schedule court appearances
Review and re-index mail in OnBase for review and action by attorney
and calendaring of same
Compose correspondence and memos to request or provide information
Contact clients to obtain desired information as requested by attorneys
Maintain electronic confidential legal files and ensure that each file is
organized and documented regarding activity
Prepare discovery, pre-trial and trial documents for filing with court
Schedule, calendars and coordinate all aspects of discovery initiated
by plaintiff(s) and defendant(s)
Provide legal secretarial support on either short- or long-term assignments
Answer and screen telephone calls
Winscribe/Transcribe dictation and/or type from handwritten material
or rough draft copy, including correspondence relating to litigation
(pleadings, court forms, reports, summaries, releases, etc.)
Assist and provide back up for other secretaries
Maintain current knowledge of court rules
Perform additional tasks
Participate in department and company projects
General Office Administration
Answer and screen telephone calls; direct visitors
Retrieve, post, and deposit all the daily mail; replenish and maintain
sufficient postage for the office
Maintain office supplies and order supplies as necessary
Act as liaison with Office of the Building, Office Services, and IT for all
facilities related issues; troubleshoot with IT and assist with resetting IT servers.
Participate in department and company projects as requested
Assist and provide back up for other secretaries as requested
Perform additional duties as requested
Education And/or Experience
High school diploma or GED
4-7 years of defense trial, litigation experience in a similar industry
3 years recent California Civil litigation experience
Trial preparation experience
Other Skills And Abilities
Good organization and communication skills
Thorough knowledge of court procedures
Strong initiative and ability to work independently
Computer literate –proficient in MS Word; knowledge of case
management software; type 70 wpm
Ready to make an impact? 🚀 Apply now and let’s grow together!
We are seeking a detail-oriented and experienced Legal Secretary III / Administrative Assistant to join our dynamic team in San Diego. The ideal candidate will have a strong background in legal administrative support, exceptional organizational skills, and the ability to manage multiple tasks efficiently while maintaining confidentiality.
📍 Location: San Diego, CA
⏰ Work Mode: Work From Office
💼 Role: Legal Secretary III / Administrative Assistant
Employment type: Permanent Placement
What You'll Do
Maintain attorney(s) calendar book and tickler system
Schedule meetings with clients, experts, attorneys and co-counsel and
schedule court appearances
Review and re-index mail in OnBase for review and action by attorney
and calendaring of same
Compose correspondence and memos to request or provide information
Contact clients to obtain desired information as requested by attorneys
Maintain electronic confidential legal files and ensure that each file is
organized and documented regarding activity
Prepare discovery, pre-trial and trial documents for filing with court
Schedule, calendars and coordinate all aspects of discovery initiated
by plaintiff(s) and defendant(s)
Provide legal secretarial support on either short- or long-term assignments
Answer and screen telephone calls
Winscribe/Transcribe dictation and/or type from handwritten material
or rough draft copy, including correspondence relating to litigation
(pleadings, court forms, reports, summaries, releases, etc.)
Assist and provide back up for other secretaries
Maintain current knowledge of court rules
Perform additional tasks
Participate in department and company projects
General Office Administration
Answer and screen telephone calls; direct visitors
Retrieve, post, and deposit all the daily mail; replenish and maintain
sufficient postage for the office
Maintain office supplies and order supplies as necessary
Act as liaison with Office of the Building, Office Services, and IT for all
facilities related issues; troubleshoot with IT and assist with resetting IT servers.
Participate in department and company projects as requested
Assist and provide back up for other secretaries as requested
Perform additional duties as requested
Education And/or Experience
High school diploma or GED
4-7 years of defense trial, litigation experience in a similar industry
3 years recent California Civil litigation experience
Trial preparation experience
Other Skills And Abilities
Good organization and communication skills
Thorough knowledge of court procedures
Strong initiative and ability to work independently
Computer literate –proficient in MS Word; knowledge of case
management software; type 70 wpm
Ready to make an impact? 🚀 Apply now and let’s grow together!
