Human Resources Compliance Manager

The HR Compliance Manager will provide enterprise‑wide oversight, governance, and advisory support for HR compliance, ethical standards, and responsible technology use. This role is intentionally not aligned to a single location to maintain independence, objectivity, and consistency across all sites located in CA, MN, NY & PA. The ideal candidate for this role will demonstrate a high level of initiative and thrive in an environment requiring change management and continuous improvement.

Key Responsibilities

Enterprise HR Compliance Oversight

• Serve as the HR compliance resource for process, procedure and governance that applies across all locations
• Monitor adherence to federal, state, and local employment laws and regulations
• Partner with Legal and HR leadership on compliance strategy and risk management

Audits

• Lead I‑9 audits, corrective actions, and ongoing compliance monitoring
• Lead’s SMETA audit preparation process, remediation, and resolution in conjunction with the local HR Manager and Director of Plant Human Resources
• Conduct internal HR compliance audits

Policy & Procedure Governance

• Develop, implement, maintain, and update HR policies and procedures in line with federal, state and local laws
• Ensure policies reflect current legal, regulatory, and ethical standards
• Drive consistent application of policies enterprise‑wide

CA Law Compliance

• Develops processes and reporting to ensure CA meal/rest compliance, pay-timing and accurate leave tracking. Trains HR Managers on policy, procedure and forms compliance.
• Assess business impact and guide implementation of required changes
• Serve as a trusted resource to HR leaders on compliance interpretation

Regulatory & Legal Monitoring

• Track legal and regulatory updates at the local, state, and federal levels and ensure required communications, postings, etc. are provided to employees
• Assess organizational impact and guide implementation of required changes
• Serve as a trusted resource to HR leaders on compliance interpretation

Investigations, Hotline & Claims Management

• Oversee ethics hotline administration, intake, and case tracking
• Coordinate investigations and manage legal claim tracking and outcomes
• Identify trends and recommend preventative corrective actions

Immigration & Work Authorization Compliance

• Monitor employment authorization compliance among all locations, partnering with HR managers to ensure their awareness of upcoming expirations and follow up action required
• Manage VISA and immigration status tracking
• Partner with internal stakeholders and external counsel as needed
• Reduce documentation and authorization‑related risks

AI Governance, Workforce Enablement & Future‑of‑Work Responsibilities

Responsible AI & Technology Governance

• Lead development of HR policies and procedures governing appropriate AI usage
• Ensure compliance with emerging regulations related to AI, data privacy, and employment decision‑making
• Partner with Legal, IT, and HR leadership to define guardrails for ethical, compliant AI use

Automation & Efficiency Enablement

• Partner with HR, IT, and Operations to identify routine, manual HR processes that can be streamlined or automated and lead the implementation of associated improvements
• Help define governance frameworks for shifting appropriate tasks to AI‑enabled tools while maintaining compliance, accuracy, and human oversight
• Support change management through documentation, training, and communication

Qualifications

• Bachelor’s degree in human resources, business administration, or a related field preferred; or equivalent experience required
• 7-10 years of progressive experience in HR, with a significant focus on compliance and employee relations.
• Professional certification (e.g., SHRM-SCP, PHR) strongly preferred
• Demonstrated experience in CA employment law compliance, HR audits and investigations, and policy development and enterprise rollout
• Demonstrated expertise with:
• Wage & hour compliance (meal/rest, pay timing)
• Leave laws (FMLA, CFRA, ADA, state/local leave programs)
• I 9 compliance and immigration regulations
• Experience leading:
• I‑9 audits and remediation programs
• Internal HR compliance audits
• Third-party/social responsibility audits (e.g., SMETA or similar frameworks)
• Strong intellectual curiosity and continuous learning mindset, with a track record of quickly understanding and adopting emerging technologies
• Ability to travel at least 20% of the time.

Skills

• Proven ability to identify, evaluate, and implement technology solutions that improve HR compliance, efficiency, and scalability
• Deep knowledge of federal, state, and local employment laws (with strong emphasis on California employment law)
• Strong understanding of PAGA exposure, enforcement trends, and risk mitigation strategies
• Ability to interpret legal requirements and translate into practical HR processes
• Strong root cause analysis and trend identification skills
• High attention to detail with strong documentation discipline
• Ability to recommend preventative, systemic solutions
• Ability to drive enterprise consistency across multi-site environments
• Ability to develop governance frameworks for AI in HR processes (recruitment, performance, analytics)
• Strong leadership and management skills. Team-player that is willing to contribute beyond the defined role to meet business needs as circumstances require.
• Exceptional analytical and problem-solving skills.
• Excellent collaboration, communication and interpersonal abilities.
• Ability to handle sensitive information with discretion.
• Proficiency in HRIS and compliance management software.
• Technical savvy