Office of Research and Sponsored Programs- Business Administrator I

Job TitleOffice of Research and Sponsored Programs- Business Administrator I Agency Texas A&M University - San Antonio Department Office Of The President Proposed Minimum SalaryCommensurate Job LocationSan Antonio, Texas Job TypeStaff Job Description The Business Administrator I serves as executive assistant to the Vice President for Research (VPR) while managing the business operations of the Office of Research and Sponsored Programs (ORSP). Provides leadership and oversight for office functions, resolves issues proactively, and administers a range of business activities with independent judgment and discretion. Expected Compensation Range: $48K - $52K; within this range, commensurate with experience and qualifications. Responsibilities: Business Operations Administration Serves as a liaison with financial, payroll, and human resources departments, ensuring timely processing of forms, reports, and other documents. Oversees and maintains office supply inventory, processes purchase requisitions, reconciles expenditures, and ensures compliance with budgetary constraints. Serves as Accountable Property Officer for the ORSP. Ensures ORSP compliance with all applicable finance, administrative, and other procedures. Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects. Monitors and controls operating expenditures and makes projections. Assists in the development, monitoring, and management of ORSP’s annual budget, including forecasting and expense tracking. Oversees annual fiscal year closing activities. Manages maintenance of business files. Identifies and implements process improvements, administrative changes, or new initiatives, providing staff training and policy interpretation as. Executive Support Provides executive administrative support for the VPR and serves as the primary liaison with appropriate campus offices and departments as needed. Manages the VPR’s calendar, scheduling meetings and events, gathering vital information about event/meeting logistics, tactfully managing scheduling and prioritization, and resolving conflicts to align with office priorities. Coordinates travel arrangements, prepares itineraries and processes expense reports for the VPR. Plans, coordinates, and oversees logistics for meetings and activities involving internal and external stakeholders, ensuring preparedness and professional execution. Supports ORSP projects by tracking critical dates, following up on action items, and liaising with multiple departments and offices. Handles sensitive and confidential information with discretion while ensuring proactive communication with relevant parties. Other Duties May supervise staff and/or student employees as assigned. Performs special analyses, project summaries, and other duties as required. Required Education and Experience: Bachelor’s degree or higher in related field. Five (5) years of related experience. Knowledge, Skills and Abilities: Strong working knowledge of word processing and spreadsheet applications. Exceptional organizational and multitasking skills. Strong communication abilities with a focus on discretion and professionalism. Proficiency in office operations, budget management, and meeting coordination. Ability to work independently and collaboratively in a high-paced environment. Experience with budget tracking and management. Applicant Instructions:  Please make sure to provide the following documents:  Cover Letter Resume / CV  Professional References For detailed instructions on how to apply for any position on our website, please use the following link:  http://www.tamusa.edu/humanresources/job-opportunities/index.html    Summary of Employee Benefits:  www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities.  Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made.  If you have issues with adding documents to your application, please contact HR at 210-784-2058.  In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.  All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Established as a standalone university in 2009, Texas A&M University-San Antonio (A&M-San Antonio) is a comprehensive four-year public university that reflects the heritage-rich community it serves. Situated on nearly 700 acres in South San Antonio, A&M-SA is a Military Embracing institution offering over 40 undergraduate and graduate programs to close to 7000 students. A&M-San Antonio is quickly expanding to fill its campus grounds in South San Antonio. Due to the rapid growth, the University's footprint is transforming with Esperanza Hall, the first residence hall having opened in fall 2017, the Science & Technology Building, which opened in spring 2018, Classroom Hall which opened in fall 2020 and our newest building for the College of Business and University Library scheduled to open fall 2022. The University's core values of being “student centered, equity minded, inclusive and respectful, visionary, a catalyst for opportunity, collaborative and committed to excellence”, provide a foundation for its world-class faculty to inspire graduates to be lifelong learners and responsible global citizens. A&M-San Antonio will continue growing as an economic and social catalyst while becoming nationally recognized for student and academic success. Texas A&M University-San Antonio values community engagement, and encourages applicants who are committed to advancing the well-being and prosperity of our communities. Texas A&M University-San Antonio is an Equal Opportunity/ Veterans/ Disability Employer. If you need assistance in applying for this job, please contact (210) 784-2058. The following links will open in a new tab Texas A&M - San Antonio Home Page Human Resources Home Page Annual Security Report Americans with Disabilities Act Benefit Programs Overview of TRS and ORP Summary of New Employee Benefits Cost of Living Calculator Notice of Nondiscrimination and Abuse