Development Coordinator

Organizational Summary:

Tampa Preparatory School is the premier private school in the Tampa Bay area for students in grades 6 – 12. Our focus on what’s best for students means we pay attention to adolescent development. We incorporate the latest research and data on teenage brain function, retention and development into our programs. Our rich academic tradition, along with a commitment to arts, athletics and a focus on producing well-rounded citizens, has made Tampa Prep one of the best schools in Tampa for more than 50 years. Our educational philosophy instills values of fairness, decency, honor, diligence and academic curiosity. The School stresses the development of self-confidence, a sense of worth and the importance of having fun in the pursuit of one’s goals.

Position Summary:

The Development Coordinator will serve as the administrative support person for the 8-person development team. The ideal candidate will exhibit a strong work ethic, intrinsic motivation and initiative, a cooperative and collaborative style, extreme organizational skills, and high regard for confidentiality. The role will also require intermediate to advanced computer skills as well as excellent interpersonal and communications skills.  

Responsibilities include: 

• Assist the Director of Development and Development Office with preparation needed for events, committee and donor meetings, and other administrative tasks such as processing invoices, submitting credit card expense reports, producing nametags, managing facilities requests, etc.
• Support the alumni board including meeting set-up and minute taking, volunteer management and event coordination, and promotion and oversight of the online alumni directory 
• Collaborate with the Director of the Terrapin Fund to help execute Day of Giving as well as stewardship initiatives, such as procuring and distributing first time donor and consecutive giving recognition and other donor appreciation gifts 
• Work with the Database Manager and Business Office to process donations and produce donor acknowledgement letters in a timely manner and to serve as back-up for gift and data entry
• In coordination with the Associate Director of Events & Engagement, assist with all aspects of event planning for fundraisers and friendraisers through out the year including assistance with our annual Gala-related tasks such as help securing and entering/packaging/pricing auction items as well as day of set up and breakdown and other logistics
• With guidance from the Director of Donor Engagement and Director of Marketing & Communication, responsible for development and execution of social media strategy as well as other marketing and communications needs with a focus on alumni channels and newsletters 
• Provide excellent customer service, anticipating needs of donors, volunteers, and staff 
• Assist with weekly and vacation coverage of the Front Desk 
• Other duties as assigned by the Director of Development and/or Head of School

Required Skills and Qualifications:

• Bachelor's degree, or the equivalent combination of education, training, and experience from which comparable skills can be acquired
• Strong computer skills (Google Drive, Google Calendar, Google Suite and/or Microsoft Office; Raiser’s Edge or other database experience; social media) and ability to adapt to new and evolving technology and demonstrate innovation and creativity in the use of technology 
• Excellent interpersonal skills as well as written and verbal communications skills; must be able to work independently and also be a team player
• Deadline-oriented yet flexible and adaptable to a fast-paced environment 
• The ability to prioritize and manage multiple tasks at once and follow through with precision and a sense of urgency 
• Strong active listening skills, problem-solving skills, and attention to detail 
• Self-starter with lots of initiative, enthusiasm, and pride in his/her work
• Exceptional organizational and time management skills and a demonstrated ability to successfully balance priorities and meet deadlines
• Ability to handle data and donor information in a discreet and confidential manner
• Desire to learn new skills and take on new projects
• Ability to work full-time and occasional evenings and weekends
• Passion for Tampa Prep’s mission of educating young people
• Experience with fundraising, event planning, and/or alumni relations preferred

INFORMATION FOR APPLICANTS

This is a 12-month, in-person, full-time, benefit-eligible position. For consideration, please forward a cover letter and resume to Maggie Thomas, Director of Donor Engagement, at mthomas@tampaprep.org.

EQUAL EMPLOYMENT OPPORTUNITY

Tampa Prep is an inclusive and open-minded environment that does not discriminate according to race, color, national origin, religion, gender, sexual orientation, gender identity or matters of individual choice. Tampa Prep does not engage in personnel practices prohibited by Federal law. This policy extends to all activities and aspects of the school and specifically to the practices of faculty and staff hiring and management, in student admissions, student evaluation, discipline and student life.