2026/2027 Afterschool Site Supervisor (Hillsborough County Elementary Schools) - Tampa YMCA

Assist the YMCA in Closing the Achievement Gap and cultivating an environment in which youth have a sense of belonging.  Under the direction of the program director, provide for the safety, well-being and development of participants in the after school program.  Interact and serve as mentor for youth, helping to nurture their self-esteem, confidence and to reflect the Y core values when interacting with youth.  Exhibit behaviors and attitudes that are consistent with the YMCA mission and policies of the association. 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Program Quality and Growth

• Provide overall leadership, supervision and quality control for the program site. 
• Conduct weekly site quality audits.
• Maintain headcounts and staff ratio at all times.
• Work closely with the assigned school to create/maintain and improve relations with all staff in order to work together to reach and engage parents and children.
• Greet parents and children.  Maintain a high level of professional courtesy with parents, facility personnel, staff and clients at all times. Know all parents, staff and children by name.
• Create a positive atmosphere, which boosts self-esteem and general self-concept for all participants.
• Preserve the quality of supplies, equipment and materials.
• Send supply list to Senior Program Director of Curriculum, Training, and Compliance within a timely manner to ensure proper supplies for curriculum and activities.
• Leverages marketing resources and drives frequent/regular community, web and social media communications and engagement to attract families to attend program.                                     

Operations/Leadership

• Communicate clearly and regularly with parents about the program, their child’s participation and account status.
• Ensure absentee logs are completed daily and documented.
• Adhere to and ensure enforcement of program rules and communicate them positively and effectively to staff, members and program participants. 
• Conduct periodic observations to evaluate job performance of assigned staff, maintain appropriate documentation, and prepare and lead quarterly staff reviews.
• Provide direct supervision, ongoing coaching and daily feedback to counselors and all site staff.
• Organize and lead bi-monthly staff meetings to flow down communication and provide continuing education.
• Organize and oversee implementation of a curriculum that is developmentally and culturally appropriate.
• Maintain confidential records needed for program participants and employees.
• Accurately complete and turn in all reports by due dates.  
• Collect program documents and drop them off on the assigned due date each week to the designated YMCA center.
• Ensure that staff use electronic time and attendance if available. All change request must be completed and submitted by assigned due date.
• Report to work on time and as scheduled.  Be in uniform at your position when your shift begins.  Make arrangements to cover your job responsibilities and participants in your care if you must excuse yourself.  Immediately notify your supervisor if you are going to be late or absent. Adhere to the attendance policy.
• Model, reinforce and abide by the YMCA core values of Caring, Honesty, Respect, Responsibility and Faith and the Code of Conduct.  Educate yourself about other YMCA programs and promote YMCA programs.
• Assist with the Annual Campaign. 
• Suggest ideas and actions to improve the program.
• Attend all staff meetings and training opportunities.
• Must have reliable transportation and willing to travel, if needed.

Safety and Risk Management:

• Ensure all emergency procedures meet required standards and are properly displayed throughout the site.
• Maintaining single point of entry on site at all times to ensure safety.
• Match individuals authorized to pick up children to the site log.
• Audit sign in/sign out log daily.  Report discrepancies to the Program Director immediately.
• Maintain coordination with the facility and personnel to follow the YMCA’s Safety and Security program.
• Provide daily inspections of areas used by the program to ensure both cleanliness and safety.
• Report any questionable signs of abuse and document the incident with the Program Director immediately.
• Report incidents and accidents immediately to the to the Program Director as well as contact parents when instructed by Director.
• Perform first aid as needed and ensure injury incident forms are completed in a timely manner.
• Identify and directly report instances of unusual, disruptive, unsafe or threating behavior, inappropriate language or conduct, or other disciplinary issues.
• Adhere to the Child Abuse & Neglect Reporting requirements, which mandate by law all childcare personnel to report suspicions of child abuse, neglect, or abandonment. The YMCA requires employees to follow the internal reporting procedures with the assistance of the Program Director and Quality and Risk Management Director.
• Conduct a thirty-minute check to ensure that the proper staffs to child ratios are maintained at all times and reports discrepancies to the Program Director as needed.
• Ensure all required medication for participant is kept on their counselor during programming and locked in a lock box when not in programming.
• Additional medication training may be required, including the implementation of administering medicine such as epi-pens, inhalers, shots, injections for diabetes, etc.

Performs all other duties as assigned.

Incumbent will be responsible for their own transportation.