Project & Communications Assistant

TAMARACK GRIEF RESOURCE CENTER (TGRC)

Position Announcement – Project & Communications Assistant

Are you logistics-minded with a passion for supporting bereaved individuals and a knack for organization and communication? Join the team at Tamarack Grief Resource Center - impacting over 5,000 individuals per year! This position will coordinate the details and logistics for TGRC’s grief support programming, assist with special events, and will play a key role in communications and outreach.

As Montana’s most comprehensive grief center, TGRC brings compassion and care to individuals and communities navigating grief and loss. We strengthen and honor individuals, families, and communities throughout their journey with grief. With offices in Missoula and Kalispell, we help individuals and communities navigate grief and loss through counseling, grief support programs, and education.

Title: Project and Communications Assistant

Location: TGRC Missoula Office

Reports to: Program Manager

Job Type: .6 - 1 FTE depending on availability, role, duties, and responsibilities

Compensation: $19-24 / Hourly; Non-exempt

Benefits: Benefits as outlined in Policies & Procedures manual, including PTO, holidays and a Wellness Stipend

Work Hours: This team member will generally be scheduled within TGRC standard hours:

Mondays, Tuesdays, & Thursdays between 10:00am-6:30pm

Wednesdays and Fridays between 9:00am-5:30pm

Some evenings, earlier mornings, weekends, overnights, and travel may be necessary for meetings, events, programs, etc.

Summary: This position will coordinate logistics and communication for TGRC’s grief support programs and special events.

Essential Duties and Responsibilities: GRIEF SUPPORT PROGRAM LOGISTICS COORDINATION (.6-.8)

• Set up registration for programs and ensure quality registration process
• Assist with participant outreach, and communications. Programs include support groups, camps & retreats, community workshops, and school-based projects
• Help draft Memorandums of Understanding (MOUs) for volunteers and partners/affiliates
• Serve as a liaison between community members and TGRC programs
• Ensure program stats are entered accurately monthly and compiled annually
• Help prep, enter, and compile evaluations for programs.
• Assist with maintenance of program calendars
• Help prep supplies for programs, events, and exhibits
• Help maintain organized inventory
• Help organize participant files in CRM
• Track status of registration materials

SPECIAL EVENTS ASSISTANT

• Work closely with Executive Director and Associate Director on logistics and communications related to Grief Institute and A Taste to Remember

COMMUNICATIONS and MARKETING (.2):

• Help draft and disseminate marketing materials & signage electronically and hard copy
• Create short marketing videos
• Draft and disseminate TGRC newsletter and program e-blasts (6-10x/annually)
• Draft and disseminate social media posts for TGRC: programs (weekly ), events, sponsor/donor & grantor recognition, fundraising campaigns (including Missoula Gives), and relevant holidays

Minimum Qualifications:

• Bachelor's degree in Communications, Business, Social Work, or a related field – or related equivalent experience
• Excellent proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, SharePoint, and Teams
• Proficiency in Canva

Skills/Experience:

• Ability to organize, prioritize, track, and manage workflows
• Strong coordination and organizational skills
• Strong interpersonal skills
• Strong communication skills (including verbal, written and technical)
• Comfort working with technology, including experience with CRMs
• Ability to anticipate logistical needs, take initiative, meet deadlines
• Desire to learn and work in a collaborative capacity with professionals and community members
• Interest and experience working with children and adults
• Experience working effectively, efficiently, and productively with a team
• Experience working with non-profits
• Candidate must be able to lift 30 lbs and navigate stairs (i.e. packing and unpacking for camps and programs, setting up and taking down programs, etc)
• Clean driving record

Interested applicants are asked to send the following materials to TGRC:

• Letter of Interest (which will serve as a writing sample; 250-400 words)
• Resume
• Names and Phone Numbers of Three References
• Example of draft flyer for a TGRC program or event created independently without AI

Electronic applications can be completed online at tamarackgrc.org/hiring (under “About Us” tab). Link: https://www.tamarackgrc.org/hiring

Hard copy applications can be submitted to:

Search Committee / Attn: Emily

Tamarack Grief Resource Center

405 S. 1st Street W.

Missoula, MT 59801

Incomplete applications will not be considered.

For more information about our organization, please visit our website at www.tamarackgrc.org.

Position: Open until filled. Applications will be accepted at least through July 30, 2027. All candidates will be notified of status of the search on or before August 31.

TGRC is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Pay: $19.00 - $24.00 per hour

Benefits:

• 401(k) matching
• Paid time off
• Professional development assistance

Work Location: In person

Salary : $19 - $24