What are the responsibilities and job description for the Payroll & Benefits Administrator (Contractor) position at Talkspace?
At Talkspace, we are committed to fostering a diverse, equitable, inclusive, and belonging-centered workplace where everyone can thrive while making a difference in mental health. Want to help over two million people receive quality mental healthcare? Come join our mission of getting therapy in the hands of everyone!
We are seeking a detail-oriented Payroll & Benefits Administrator (Contractor) to prepare two small bi-weekly payrolls and support specific day-to-day benefits administration. This role requires knowledge of non-exempt payroll compliance, timecard auditing, monthly vendor reconciliations and experience utilizing Payroll/HRIS systems. This role supports the payroll and benefit functions. The ideal candidate is highly organized, comfortable working in payroll systems (BambooHR or similar), and experienced in supporting a non-exempt workforce while having strong knowledge of Excel and Google Sheets to leverage formulas, pivot tables and other Excel functions for monthly vendor reconciliations.To work at Talkspace, you need to be as passionate as we are about our work, and excited to partner with us on delivering quality mental healthcare.
This assignment is expected to last 9 - 12 months. This is a remote position based on Eastern Time. Talkspace Headquarters is located in NYC.
What You’ll Do
Payroll Administration Process two small bi-weekly payrolls accurately and on schedule(Process payroll using BambooHR (or similar HRIS/payroll system) Audit and edit timecards for non-exempt employees to ensure compliance with overtime and wage/hour laws Maintain payroll records and ensure compliance with federal and state labor laws Respond to employee payroll inquiries in a timely manner via Zendesk Partner with People Ops to process leaves of absence, including payroll calculations and benefit adjustments based on Peoples Ops directions Benefits Administration
At Talkspace, we believe that pay transparency during the interview process is a critical part of diversity, equity, and inclusion. Our salary bands are based on internal and external compensation benchmarks, which we regularly evaluate to ensure we pay competitively.
The hourly rate for this role is $25/hr.
Why Talkspace?
Talkspace is the world’s leading online therapy company, serving over 2 million users looking to begin their wellness journey through tele-health. According to the World Health Organization, close to 1 billion people worldwide live with a mental disorder, and on average more than 75% with mental, neurological, and substance use disorders receive no treatment for their condition at all. Additionally, one-third of the world’s population – 2 billion people – live in countries that spend less than 1% of their health budgets on mental health. Therapy is an universal need and it's our mission here to change the world by cultivating an intentional space for people to feel supported through quality care that is simple and accessible.
Combining our passion for innovation along with our desire to help others overcome the stigma behind “getting help,” we are transforming the way patients find the right care provider, making an otherwise impossible feat easily conquerable. Our network of licensed, accredited, and board-certified clinicians are increasing access to mental health for our members through a myriad of high quality therapy services: anytime and for a fraction of the price. Dedicated to our mission, we are looking for candidates that want to bring their talents into a diverse “for purpose” space. If you’re equally as passionate about making quality mental healthcare accessible to all then Talkspace is the right place for you!
EQUAL OPPORTUNITY EMPLOYER
Talkspace welcomes and celebrates talent from all backgrounds, perspectives, and walks of life to foster an innovative and diverse workforce. We encourage you to apply, even if you don’t meet every qualification or if your path has been nontraditional — such as not completing a formal degree program, taking a career break, or having a prior criminal record — if you believe you could make a great addition to this team. Come as you are and learn about the exciting opportunities on our team.
Individuals seeking employment at Talkspace are considered without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.
How do we define Diversity, Equity, Inclusion, and Belonging at Talkspace?
Diversity
Diversity encompasses the unique attributes of our employees as individuals. We value and embrace the richness arising from their varied backgrounds, perspectives, and experiences, which include, but are not limited to, age, ability, ethnicity, gender, race, and cultural background.
Equity
Equity refers to a fair and impartial workplace, aiming to ensure equal growth and advancement opportunities for all employees. This involves amplifying underrepresented voices, addressing unconscious biases, and providing inclusive, culturally competent mental health care.
Inclusion
Inclusion signifies the practice of granting equal access to opportunities and resources for all employees, particularly those who might otherwise be excluded or marginalized. It ensures that everyone feels a sense of belonging, value, support, and respect as an individual.
Belonging
Belonging reflects the affinity and positive relationships that develop among employees from diverse backgrounds when businesses actively promote diversity, equity, and inclusion in the workplace.
We are seeking a detail-oriented Payroll & Benefits Administrator (Contractor) to prepare two small bi-weekly payrolls and support specific day-to-day benefits administration. This role requires knowledge of non-exempt payroll compliance, timecard auditing, monthly vendor reconciliations and experience utilizing Payroll/HRIS systems. This role supports the payroll and benefit functions. The ideal candidate is highly organized, comfortable working in payroll systems (BambooHR or similar), and experienced in supporting a non-exempt workforce while having strong knowledge of Excel and Google Sheets to leverage formulas, pivot tables and other Excel functions for monthly vendor reconciliations.To work at Talkspace, you need to be as passionate as we are about our work, and excited to partner with us on delivering quality mental healthcare.
This assignment is expected to last 9 - 12 months. This is a remote position based on Eastern Time. Talkspace Headquarters is located in NYC.
What You’ll Do
- Calculate and apply benefit-related payroll deductions or catch ups, ie QLEs
- Perform monthly benefit vendor invoice reconciliations between vendor & HRIS system
- Ensure accuracy between payroll deductions and vendor billing
- Support audits and reporting for open enrollment and QLEs
- Apply 401(k) payroll deductions and contribution changes in payroll system
- Apply 401(k) loans and repayment adjustments in payroll system
- Respond to employee inquiries regarding 401(k) deductions and payroll impacts
- 2-3 years of payroll processing experience
- 1 year experience processing bi-weekly payroll for non-exempt populations
- 3 years experience applying 401k & Benefit related deductions & updates in HRIS system
- 3 years Experience performing monthly benefits reconciliations
- Minimum intermediate level in Excel and Google Sheets
- High attention to detail
- Experience using BambooHR
- Experience using Zendesk
- Experience in public companies
At Talkspace, we believe that pay transparency during the interview process is a critical part of diversity, equity, and inclusion. Our salary bands are based on internal and external compensation benchmarks, which we regularly evaluate to ensure we pay competitively.
The hourly rate for this role is $25/hr.
Why Talkspace?
Talkspace is the world’s leading online therapy company, serving over 2 million users looking to begin their wellness journey through tele-health. According to the World Health Organization, close to 1 billion people worldwide live with a mental disorder, and on average more than 75% with mental, neurological, and substance use disorders receive no treatment for their condition at all. Additionally, one-third of the world’s population – 2 billion people – live in countries that spend less than 1% of their health budgets on mental health. Therapy is an universal need and it's our mission here to change the world by cultivating an intentional space for people to feel supported through quality care that is simple and accessible.
Combining our passion for innovation along with our desire to help others overcome the stigma behind “getting help,” we are transforming the way patients find the right care provider, making an otherwise impossible feat easily conquerable. Our network of licensed, accredited, and board-certified clinicians are increasing access to mental health for our members through a myriad of high quality therapy services: anytime and for a fraction of the price. Dedicated to our mission, we are looking for candidates that want to bring their talents into a diverse “for purpose” space. If you’re equally as passionate about making quality mental healthcare accessible to all then Talkspace is the right place for you!
EQUAL OPPORTUNITY EMPLOYER
Talkspace welcomes and celebrates talent from all backgrounds, perspectives, and walks of life to foster an innovative and diverse workforce. We encourage you to apply, even if you don’t meet every qualification or if your path has been nontraditional — such as not completing a formal degree program, taking a career break, or having a prior criminal record — if you believe you could make a great addition to this team. Come as you are and learn about the exciting opportunities on our team.
Individuals seeking employment at Talkspace are considered without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.
How do we define Diversity, Equity, Inclusion, and Belonging at Talkspace?
Diversity
Diversity encompasses the unique attributes of our employees as individuals. We value and embrace the richness arising from their varied backgrounds, perspectives, and experiences, which include, but are not limited to, age, ability, ethnicity, gender, race, and cultural background.
Equity
Equity refers to a fair and impartial workplace, aiming to ensure equal growth and advancement opportunities for all employees. This involves amplifying underrepresented voices, addressing unconscious biases, and providing inclusive, culturally competent mental health care.
Inclusion
Inclusion signifies the practice of granting equal access to opportunities and resources for all employees, particularly those who might otherwise be excluded or marginalized. It ensures that everyone feels a sense of belonging, value, support, and respect as an individual.
Belonging
Belonging reflects the affinity and positive relationships that develop among employees from diverse backgrounds when businesses actively promote diversity, equity, and inclusion in the workplace.
Salary : $25