What are the responsibilities and job description for the Administrative Assistant/Front Office Receptionist position at Talkiatry?
The Administrative Assistant/Front Office Receptionist plays a vital role in managing front office operations and providing comprehensive administrative support to a large team of 16 employees. This position requires handling a high volume of visitors and calls daily, ensuring smooth communication, efficient scheduling, and meticulous record keeping while maintaining confidentiality and professionalism.
Responsibilities
- Manage front desk reception and greet visitors courteously
- Schedule and coordinate appointments and calendars for team members
- Handle incoming phone calls with professionalism and route them appropriately
- Assist visitors and ensure a positive customer experience
- Perform accurate data entry and maintain records securely
- Process incoming and outgoing mail efficiently
- Manage office supplies inventory and reorder as needed
- File documents systematically to maintain organized records
- Coordinate internal communications for the front office and team
Preferred Qualifications
- 1 years experience in administrative support roles
- High school diploma or equivalent
- Proficiency with Microsoft Office Suite, Google Workspace, and Proprietary CRM software
- Strong customer service and communication skills
- Experience managing calendars and scheduling
- Detail-oriented with excellent multitasking abilities
- Effective time management skills
- Ability to handle confidential information with discretion
Salary : $50,000 - $70,000