Registered Client Service Associate

At TalentWealth Recruiting, we partner with independent wealth management firms nationwide to attract and place top-tier professionals. Our client, a highly respected independent wealth management firm in Owings Mills, MD overseeing approximately $1 billion in client assets, is seeking an experienced, sharp, and highly motivated Registered Client Service Associate.

This role plays a key role in delivering a high-touch client experience and supporting the advisory team. This position is ideal for a detail-oriented professional with strong client service skills, experience working with high-net-worth clients, and a background in life insurance and annuities.

Essential Duties and Responsibilities:

Client Service & Relationship Support

● Serve as a primary point of contact for client service requests, providing professional, responsive, and personalized support

● Build and maintain trusted relationships with high-net-worth clients and their families

● Coordinate client onboarding, account maintenance, and ongoing service needs

● Prepare client correspondence, follow-ups, and post-meeting action items

Custom Client Reporting & Account Updates

● Create custom client account update reports, including:

• Investment account summaries
• Performance snapshots and asset allocation overviews
• Contribution, distribution, and income tracking
• Annuity and insurance policy summaries

● Customize reporting based on individual client preferences and complexity

● Assist advisors with meeting preparation by assembling tailored reports and presentation materials

Investment & Account Administration

● Assist with the setup and servicing of brokerage, advisory, retirement, trust, and managed accounts

● Process transactions, transfers, contributions, distributions, and required documentation

● Coordinate with custodians to ensure timely and accurate execution

● Monitor account activity and proactively identify service issues or follow-ups

Insurance & Annuity Support

● Support life insurance and annuity applications, underwriting coordination, and policy servicing

● Work with carriers on illustrations, in-force policy reviews, and policy updates

● Track policy status, premium schedules, beneficiary changes, and compliance documentation

● Support advisors in implementing insurance-based planning strategies

Compliance & Documentation

● Ensure all client documentation, forms, and records are complete, accurate, and compliant

● Maintain detailed CRM notes, service logs, and document storage

● Adhere to regulatory, firm, and carrier requirements

Team & Practice Support

● Collaborate closely with advisors and operations staff to support firm-wide goals

● Contribute to process improvements and service efficiencies as the firm grows

● Support special projects and evolving client service initiatives

Qualifications:

Required:

● Active securities license (Series 7 and/or Series 65/66 preferred, or willingness to obtain)

● Active Life & Health insurance license with annuity and life insurance experience

● 3 years of experience in wealth management, financial services, or an advisory firm environment ● Experience servicing high-net-worth or ultra-high-net-worth clients

● Exceptional attention to detail and organizational skills

● Strong written and verbal communication skills

● High level of professionalism, discretion, and client-first mindset.

Preferred:

● Experience with CRM, portfolio reporting, and custodial platforms

● Familiarity with financial planning, retirement, and estate planning concepts

● Experience in an independent RIA or hybrid advisory firm

● Ability to thrive in a growing, entrepreneurial, family-business environment

What We Offer

● Competitive salary plus performance-based bonus

● Bonus tied to office performance and client retention, not just production

● Long-term growth and advancement opportunities

● Collaborative, family-oriented culture with a strong reputation built over 20 years

● Meaningful client-facing role supporting high-net-worth families